Platzhalter Bild

Office Coordinator chez Raphael Health Center Inc

Raphael Health Center Inc · Indianapolis, États-Unis d'Amérique · Onsite

Postuler maintenant

Description

  

Scope of Tasks & Responsibilities

  • Establish and maintain relationships with suppliers for purchases including office equipment, office supplies, printing, etc.
  • Prepare checks for all accounts’ payable invoices
  • Operation of postage meter to ensure mail is ready for pickup daily
  • New Hire apparel ordering and distribution of keys
  • NAP project, contacting potential donors and minor reporting 
  • Handle all banking functions per CFO’s guidance.
  • Posts customer payments by recording cash, check, and credit card transactions for accounts receivable
  • Prepare and balance bank runs per compliance requirements for Dental/ Medical Reception area
  • Oversee and support future capital projects, including facilities’ design, construction and on/off site building management.
  • Collaborate with CEO and other RHC staff to coordinate and resolve maintenance needs about HVAC, lighting, electrical      distribution systems, plumbing, fire safety systems, etc. 
  • Ensures that periodic and preventive maintenance are appropriately scheduled and accomplished and that emergency      troubleshooting and maintenance support are readily available as needed.
  • Liaison for vendors including cleaning, pest control, waste management, lawn care, snow removal and other facility needs.
  • Coordinating domestic travel, including flight, hotel, and car rental reservations.
  • Managing and booking internal meeting rooms
  • Assisting CEO with Board Committee minutes & agenda
  • Assist CEO with calendaring, scheduling and other task/projects as assigned
  • Planning of some in-house or off-site activities of the organization

Other duties as assigned.

Supervision:

No supervisory responsibility

Requirements

 Required Education, Certification, Experience and Skill: 

  • Exceptional computer skills and demonstrated use of Health Center programs coupled with specialization in Microsoft Windows software.
  • Excellent oral and written communication skills.
  • High School diploma or equivalent; two-year degree preferred
  • Math skills in addition, subtraction, multiplication and division
  • Ability to work independently and prioritize appropriately the response to needs of multiple staff members
Postuler maintenant

Plus d'emplois