Program Coordinator, Honors EDGE chez Montclair State University

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Executive Director, Honors EDGE, the Program Coordinator provides essential administrative, operational, and communication support for the John Martinson Honors EDGE Program. The Coordinator plays a key role in supporting a dynamic, student-centered honors experience focused on creativity, leadership, and interdisciplinary engagement. Also, this role supports Admitted Student Days, Open Houses, and other Sunday recruitment events, as well as occasional evening programming throughout the academic year.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Manage day-to-day logistics using core university systems, including:

  • CourseLeaf (course planning)

  • Banner and Workday (registration permits, purchasing, budgeting)

  • 25Live (room reservations)

  • Slate for admissions processing

  • Other student support platforms

• Maintain and track the Honors EDGE budget; process purchases, reimbursements, and faculty requests.

• Coordinate honors course registration and permit assignments.

• Organize and maintain application records for fall and spring honors admissions cycles.

• Serve as the first point of contact for students and faculty.

• Manage the Honors EDGE email account and maintain student and faculty listservs.

• Provide administrative support for the peer mentorship program and Suitable co-curricular tracking platform under the direction of the Assistant Director.

• Assist faculty with logistics for honors seminars, events, and classroom needs.

• Coordinate logistics and provide on-site support for program events, including:

  • New Student Orientation

  • Leadership retreats

  • Guest lectures

  • Student workshops and socials

• Staff and support Sunday events such as Admitted Student Days and Open Houses.

• Assist with evening events as needed.

• Draft newsletters and announcements; update the Honors EDGE website in collaboration with University Communications.

• Use tools like Canva, Qualtrics, and Google Suite for program materials, surveys, and visual content.

• Support the Assistant Director in data tracking for program assessment and institutional reporting.

• Provide administrative support for special projects and initiatives as assigned by the Executive Director.

• Perform other duties as assigned.

• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor’s degree from an accredited college or university.

• Minimum two years of professional experience working directly in higher education.

• Excellent organizational and communication skills.

• Proficiency with Microsoft Office and Google Suite.

• Experience with or ability to learn institutional systems such as Banner, Workday, and CourseLeaf.

PREFERRED:

• Master’s degree in higher education, student affairs, public administration, or a related field.

• Experience working in an honors program or academic enrichment environment.

• Familiarity with survey, academic tracking, and design tools such as Suitable, Canva, and Qualtrics.

• Demonstrated ability to use or learn AI tools and digital productivity platforms.

Salary Range

$63,833.23-$70,221.74 Annually

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/   

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions. 

Department

Undergraduate Education/Honors Program

Position Type

Professional - Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/

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