Field Supervisor: Custodial Services (2025-26) chez Oakland Unified School District

Ref. 1087

The District and UAOS are working together to create promotional opportunities for existing staff, therefore this job posting is available for ten (10) days for internal candidates based on our collective bargaining agreement.

TITLE: Custodial Field Supervisor

REPORTS TO: Director, Custodial Services
DEPARTMENT: Custodial Services

CLASSIFICATION: Classified Management
FLSA: Exempt WORK YEAR/HOURS:

261 days/7.5 hours or duty days and hours as assigned
ISSUED: Created: June 27, 2007
Revised: January 2023
SALARY GRADE: ADCL 13

BASIC FUNCTION: Under general direction, coordinate, supervise and evaluate assigned custodial staff; train and provide work direction to new employees, assist in the scheduling of custodial staff.

REPRESENTATIVE DUTIES:

Incumbent may perform any combination of the essential functions shown below.
This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements.

ESSENTIAL FUNCTIONS:

• Visit, inspect, and assess (monthly and/or quarterly) District facilities including K-12, Child Development Centers,
• Special Education, Nutrition Services and Central sites; analyze, monitor and create reports regarding cleanliness, maintenance repair, custodial cleaning efficiency, safety practices, record keeping, operations methodologies
• ensuring facilities are in compliance with the City, County and State laws.
• Consult with District staff regarding compliance with electrical, plumbing, carpentry, roofing, fire and security alarm systems, fire protocols, wheelchair lifts and fire stations.
• Make recommendations to the Custodial Manager/Coordinator and Executive Director to resolve concerns in order to assure work assignments and maintenance standards are maintained at acceptable levels.
• Collaborate and partner with Principals, Administrators, the school community, Building & Grounds, Facilities (Capital Bond Projects) and its relative project managers to address special cleaning concerns such as, but not limited to air purifiers and vents for ventilation systems, floods, illegal dumping, emergency cleaning, such as sewer back-ups and fire extinguisher clean ups, pest abatements.
• Partner with Summer Learning to ensure deep cleaning is completed after summer programs conclude; including the development of schedules for team cleaning crews.
• Visit, inspect, assess and ensure schools are maintained in a safe and secure manner; develop and implement an electronic security improvement action plan to also include weekends as needed, including property protection watches for sites that do not have functioning alarm systems.
• Inspect, evaluate and complete monthly quality assurance inspection reports, quarterly facility inspection tool reports, Williams and Level 1 compliance reports; review weekly mandated electronic restroom and wheelchair lifts reports, etc.
• Recommend selection and purchase of custodial equipment and supplies; assist with budget preparation and control including but not limited to inventory assessments; monitor and manage expenses within the assigned custodial budget for various school sites.
• Arrange for substitute personnel as required which includes interviewing, recruiting and assigning substitute custodians to clean in the absence of permanent staff; research, train and monitor substitute orientations; conduct safety awareness, professional development and establish best practices aligned with CAL OSHA standards and trainings.
• Prepare and develop effective training programs which include but not limited to conducting safety awareness hands-on training, research literature and establish best practices aligned with CAL OSHA standards.
• Meet, collaborate and partner with vendors to evaluate new supplies and equipment while conducting periodic trainings with staff to ensure proper usage, techniques, tracking, monitoring and analyzing data and outcomes are in effect.
• Assist in the development of maintenance schedules, including but not limited to water testing (flushing the water system), elevators, wheelchair lifts, fire extinguishers, air purifiers, flea traps etc.
• Create the relative and appropriate schedules as required for community service activities such as civic center, OAL, OPRD, joint use agreements between OUSD and The City of Oakland.
• Conduct required trainings to support the professional development for staff, complete annual and bi-annual evaluations, performance improvement plans, monitor employee attendance and progressive discipline which includes collaborating with Talent, Labor Relations and AFSCME.
• Operate a variety of custodial equipment; drive a vehicle to various sites to pick up supplies and equipment and perform work.
• Collaborate and partner with Building & Grounds to support minor routine maintenance (RRMA) duties.
• Collaborate and partner with Risk Management and AFSCME to ensure modified duty task are implemented, monitored and fulfilled by injured employees.
• Perform related duties as assigned.

QUALIFICATIONS:

• The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities.
• Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

• Principles, methods, materials and equipment used in custodial work
• Principles of planning and coordinating workloads and custodial personnel
• Principles of supervision and training
• Principles of personnel evaluation; security systems and control
• Analyze, examine custodial supply and equipment
• Record keeping and report inventory process and technique
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Laws, rules and regulation related to assigned activities
• Operation of standard office equipment including a computer, printer, copier, scanner etc.
• Cost analysis techniques
• Computer software, hardware and related technology

ABILITIY TO:

• Assess and Review Capital Facilities Bond projects in collaboration with District Facilities, Project Managers and Building & Grounds staff to ensure deadlines are met
• Readily develop and implement pandemic safety measures to support health and safety of students, staff and the community
• Implement, train and support safety measures during pandemic climate including H1N1 and COVID
• Read, understand and support project design review and building blueprints
• Operate standard custodial equipment
• Research and apply industry standard associated with matrix of cleaning square footage and cleaning time measures
• Introduce and train employees on the use of electronic devices
• Determine appropriate action within clearly defined guidelines
• Observe health and safety regulations
• Make generalizations, evaluations or decisions without immediate supervision
• Work independently with little direction
• Meet schedules and timelines
• Manage all custodial time cards and attendance during summer session
• Create or revise custodial work schedules to support regular and/or rapidly changing learning climate
• Install pest abatement measures
• Schedule work and personnel throughout various locations in the District
• Effectively supervise and train subordinates
• Evaluate and select custodial supplies and equipment
• Establish and maintain effective working relationships
• Communicate effectively both orally and in writing
• Be sensitive and responsive to diverse cultural and ethnic groups
• Prepare reports and make presentations
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals
• Compute rate, ratio, and percent and to draw and interpret bar graphs
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Interpret a variety of instructions furnished in written, oral, diagram or schedule form
• To establish and maintain effective working relationships with students, staff and the community
• Perform duties with awareness of all district requirements and Board of Education policies

PREREQUISITES:

• Bachelor degree with two (2) years of experience working in the custodial and/or maintenance field and two (2) years of supervising custodial or maintenance related operations
• An Associate’s degree with three (3) years of experience working in the custodial and/or maintenance field and three (3) years of supervising custodial or maintenance related operations
• Seven (7) years of experience working in the custodial and/or maintenance field and three (3) years of experience supervising custodial and/or maintenance related operations
• Must be able to work nights and weekends when necessary
• Must be able to flex schedule and hours with less than 24 hours’ notice
• Valid California Driver’s License, if applicable

PRE-EMPLOYMENT PROCESS:
Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS
ENVIRONMENT:
Working regularly indoors and occasionally working outdoors; occasional exposure to a variety of weather conditions; working near or with moving mechanical equipment; may work with toxic or caustic chemicals such as petroleum products, degreasers, and sprays while performing the duties of this job. Works with deadlines and severe time constraints; moderate noise level. Exposure to a variety of childhood and adult diseases and illnesses.

PHYSICAL REQUIREMENTS:
Standing, walking; using hands and fingers to handle, or feel objects, tools, or controls; and talking or hearing; frequently reaching with hands and arms; occasionally sitting; frequently squatting, stooping or kneeling, or reaching above the head and forward; occasionally using hand strength to grasp tools and climb ladders; occasionally bending or twisting at the neck and trunk.
Occasional lifting and/or moving up to 50 pounds such as custodial equipment, cleaning supplies, pails and unloading trucks; occasional lifting and/or moving up to 90 pounds of cleaning supplies and bulk furniture; sometimes pushing/pulling items such as tables, bleachers, and scrubbing machines; seeing with close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

NON-DISCRIMINATION POLICY:
The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.