PAYROLL MANAGER (Bilingual - Spanish/English) with UKG Experience chez RPM xConstruction, LLC

We are currently seeking an experienced Payroll Manager with proficiency in UKG payroll systems and bilingual skills (Spanish/English) to join our team. This leadership position offers the opportunity to manage a dynamic payroll function, ensuring compliance and accuracy across all payroll-related processes.

Key Responsibilities:

Oversee and Manage Payroll Processing

• Ensure the accurate and timely processing of weekly payroll for all employees, including regular employees and subcontractors.

• Review and approve payroll reports, timesheets, bonuses, commissions, and expense reimbursements for accuracy and compliance.

Ensure Legal Compliance

• Stay current with federal, state, and local tax laws, ensuring payroll practices comply with applicable regulations.

• Ensure compliance with the Fair Labor Standards Act (FLSA), IRS guidelines, and other relevant labor laws.

Maintain Payroll Systems and Records

• Maintain and update employee payroll records, including salary changes, tax withholdings, deductions, and direct deposit information.

• Manage UKG Payroll system, staying informed of updates and ensuring best practices are implemented.

Coordinate with HR and Finance Teams

• Collaborate with HR on employee onboarding, terminations, and compensation adjustments.

• Support the finance team with labor cost forecasting, budgeting, and financial reporting.

Prepare and Submit Payroll Reports

• Generate and distribute accurate monthly, quarterly, and annual payroll reports for the finance department.

• Reconcile payroll data with the general ledger and resolve any discrepancies promptly.

Manage Payroll Tax Filings and Payments

• Ensure the accurate calculation and timely remittance of payroll taxes, including federal, state, and local withholdings.

• Prepare and file quarterly and annual payroll tax returns, including W-2s and 1099s.

Lead Payroll Audits

• Prepare for internal, external, and government audits, ensuring all documentation is accurate and accessible.

• Respond to audit inquiries and ensure all payroll processes are compliant and audit-ready.

Address Payroll Inquiries and Issue Resolution

• Respond to employee inquiries related to pay, tax forms, and deductions in a professional and timely manner.

• Investigate and resolve payroll discrepancies and errors efficiently and effectively.

Improve Payroll Processes

• Evaluate current payroll processes and recommend enhancements to improve efficiency and accuracy.

• Drive automation of manual processes using technology and industry best practices.

Supervise and Train Payroll Team

• Lead, mentor, and develop the payroll team to ensure optimal performance and professional growth.

• Provide feedback, assign duties, and support the ongoing training of team members.

Manage Child Support Orders and Medical Support Notices

• Process Child Support Orders in UKG and generate payroll deduction reports for RPM and NTX.

• Confirm amounts, update records, and submit payments for Child Support via the Expert Pay website.

• Assist with benefits enrollment in response to Medical Support notices and ensure compliance with all requirements.

What We’re Looking For:

• Bachelor’s degree in Business Administration, Human Resources, Finance, or a related field.

• 7+ years of payroll experience, with at least 4 years in a leadership or supervisory role.

• Expertise in UKG payroll systems is required.

• Strong knowledge of federal and state wage and hour laws.

• Advanced Excel skills (familiarity with payroll reporting tools is a big plus).

• CPP (Certified Payroll Professional) certification is required.

• Strong communication and problem-solving abilities.

• Bilingual (Spanish/English) – you will be helping our Spanish-speaking employees too!

• Comfortable working in a setting that’s 90% desk work and 10% standing or walking.

• Vision and hearing must be within or correctable to normal range.

• Stress management skills – you’ll be a pro at keeping things calm and collected.

• Availability to work Monday through Friday, 8 AM – 5 PM.

What we offer

Compatible Salary, Medical, Dental, Vision Insurance, 401(k), LTD coverage, GT Life Insurance

RPM xConstruction, LLC is an Equal Employment Opportunity/Affirmative Action Employer