Payroll Specialist chez Chinook Winds Casino Resort Hotel

Description

Position Summary

Records and maintains all payroll records; produces timely payroll. Must understand confidential nature of position.

Essential Functions

• Records and maintains all payroll records, downloading data to electronic accounting system.
• Produces timely payroll, including all payroll checks, direct deposits, and all associated reports; prepares manual checks as required.
• Verifies all time and attendance for all departments. Ensures all department supervisors have reviewed and approved department time and time off for each pay period.
• Uses time and attendance and payroll software in a competent and professional manner; uses other computer software (word processing, spreadsheets) as required
• Prepares, maintains, and monitors individual employee payroll deduction ledgers/schedules, child support, garnishments, company purchases, employee tips and 401(k).
• Prepares and maintains assigned payroll and finance department records and reports; specifically including pay period, monthly, quarterly, and annual payroll reports.
• Creates and maintains individual employee records/files. 
• Assists in bi-weekly payroll processing/transmission function. 
• Processes departmental tips/tokes and employee charges into payroll system.
• Processes individual PTO requests/sellbacks.
• Generates and submits 401k data by pay period.
• Generates Payroll reports to assist with budgets and other requests for payroll information. 
• Processes garnishments and other required deductions.
• Job duties may include soft count responsibilities but not in a supervisory role.
• Performs other duties as assigned. 

Requirements

Position Qualifications

WORKERS IN THIS POSITION MUST BE 21 OR OLDER

Competency Statements

Organized- Possessing the trait of being organized for following a systematic method of performing a task.

Detail oriented – Attention to detail and the ability to ensure accuracy and meet strict timelines

Confidentiality – Strict adherence to policy of not sharing any payroll or personnel information from the position to anyone without the need to know.

Time Management- Ability to utilize the available time to prioritize and complete work within given deadlines.

Communication Skills- Ability to speak and write effectively with and to others.  

Customer Oriented- Ability to address customers’ needs while following company procedures. 

Enthusiasm- Ability to bring energy to the performance of a task.

Interpersonal - Ability to get along well with a variety of personalities and individuals.

Attitude – Ability to be upbeat and positive.

Professionalism – Ability to segregate home and work tasks. Not getting involved in gossip or rumors.

Education

High School Diploma or GED.

Associate Degree preferred.

Experience

At least two years performing all aspects of payroll functions.

Working knowledge of federal and state payroll regulations.

Computer Skills

Microsoft Office intermediate level. proficient in Microsoft Word, Excel, and Outlook.

Software payroll programs like ADP payroll. 

Time & Attendance Programs.

Critical thinking and analytical skills are required.

Must pass an Excel skills test.

Certificates & Licenses

Must obtain a Siletz Tribal Gaming License.

Physical Demands

• Stand Occasionally
• Walk Occasionally
• Sit Constantly 
• Handling/Fingering Constantly 
• Reach Outward Constantly
• Reach Above Shoulder Occasionally
• Climb Occasionally 
• Crawl Occasionally
• Squat or Kneel Occasionally
• Bend Occasionally

Lift/Carry

• 10 lbs or less Occasionally
• 11-20 lbs Occasionally
• 21-50 lbs Occasionally
• 51-100 lbs Not Applicable
• Over 100 lbs Not Applicable

Push/Pull

• 12 lbs or less Occasionally
• 13-25 lbs Occasionally
• 26-40 lbs Occasionally
• 41-100 lbs Not Applicable

Other Physical Requirements

Vision: Near and Far

Sense of Sound

Work Environment

Work will take place in an office environment with multiple demands and occasional distractions. The noise level in the work environment is usually quiet. Occasionally the work environment will be in locations exposed to smoke and the associated effects. 

Working Conditions

Conditions of employment include passing a pre-employment drug screen, a background investigation, and completing a 180-day introductory period. Must be willing to work holidays.