Office Administrator chez Closet Factory

Company Overview: Closet Factory is a leading National provider of custom storage solutions, dedicated to helping individuals organize their spaces efficiently. With a commitment to quality and customer satisfaction, we are seeking an organized and detail-oriented Office Administrator.

Position Summary: As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our day to day administrative and clerical functions. This position requires a candidate with strong organizational skills, attention to detail, and proficiency in general office administration tasks, with a focus on utilizing various software suites over time. The ideal candidate will contribute to the overall efficiency of our office by handling daily operations, assisting with lead management, some bookkeeping transactions, and other miscellaneous administrative tasks.

Responsibilities:

1. General bookkeeping:
   • Utilize Closetware/Salesforce to help manage project life-cycles, including opening/closing projects, and payment entry.
   • Assist in general expense/receipt tracking
   • Integral to vendor invoice entry
   • Generate reports to support decision-making processes.
   • Work closely with the operations team to ensure accuracy and compliance with bookkeeping activities.
2. Administrative Support:
   • Primary coordinator for Project Leads - a key responsibility
   • Oversee day-to-day administrative tasks, including phone answering, filing, data entry, document management.
   • Assist in the coordination of office activities and events.
   • Maintain office supplies and equipment, ensuring a well-organized and efficient work environment.
3. Communication and Coordination:
   • Serve as a point of contact for internal and external communication.
   • Collaborate with various departments to facilitate information flow.
   • Manage schedules and appointments for the office as necessary.
4. Customer Service:
   • Provide excellent customer service to clients and visitors.
   • Address inquiries and resolve issues in a timely and professional manner.

Qualifications:

• Proven experience as an Office Administrator or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in work.
• Familiarity with basic office equipment and software applications.
• Proficiency in Salesforce and Quickbooks is a strong Plus.

Education and Experience:

• High school diploma or equivalent; additional relevant certifications are a plus.
• Previous experience in office administration and financial management.
• Familiarity with the closet, home organization, or construction industry is advantageous.

How to Apply: If you are a dedicated and organized individual with experience in office administration and a strong background in utilizing QuickBooks, we invite you to apply. Please submit your resume and a cover letter highlighting your relevant experience.

Closet Factory is an equal opportunity employer. We encourage candidates of all backgrounds to apply.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.