Finance & Grants Coordinator chez Seward Health Center

Job purpose

Under the direction of the Chief Financial Officer, the Finance and Grants Coordinator is responsible for supporting the financial and administrative management of grant awards. This role ensures timely and accurate processing of accounts payable and procurement activities, maintains documentation compliance, and assists with audits, reporting, and regulatory adherence.

Duties and responsibilities

The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of the required duties. Other essential duties may be assigned consistent with the general scope and of the position.

• Perform accounting and administrative functions in accordance with SCHC policy, State and Federal regulations 
• Perform routine accounting activities in financial systems following Generally Accepted Accounting Principles (GAAP).
• Prepare documents and handle confidential matters in accordance with HIPAA guidelines and organization’s policies and procedures.
• Research and obtain quotes for supplies and equipment; perform complex ordering processes and vendor management following procurement standards.
• Establish and maintain highly organized filing systems and data repositories. 
• Setup and reconcile vendor accounts.
• Ensure vendor invoices are received and paid timely with proper documentation, coding, and approvals.
• Collaborate with team members to monitor grant spending to ensure expenditures align with budgets and allowable cost principles.
• Track company credit card charges and reconcile statements monthly.
• Coordinate meeting & travel arrangements according to policy 
• Meet routine finance department deadlines accurately and on schedule
• Initiate policy and procedure improvements and create / implement position workflows.
• Assist the CFO and/or designee with projects including month-end reconciliations, financial reporting, budget preparation and monitoring, GL account reconciliations; audit review/preparation, compliance reporting and others, as assigned.
• Provide back-up administrative support to SCHC Leadership Team including taking meeting minutes, mail/deposit, compliance tracking, space/facilities management, SCHC website maintenance, vendor/consultant coordination.

Qualifications

Education:

• Associate’s or Bachelor’s degree in Business, Finance, Public Administration, or related field. Experience can substitute for degree. 

Experience:

• Three (3) years relevant experience in accounts payable, grant compliance, or procurement required.  Prefer experience in a non-profit organization or federally qualified health center.
• Familiarity with federal grants (e.g., HRSA, CDC, NIH) and related regulations preferred.
• Proficiency in Microsoft Office Word, Excel, PowerPoint, and Adobe required.
• Experience with accounting, websites, and other custom software systems, preferred

Additional Qualifications:

• Ability to self-manage with minimal supervision. 
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Extremely High attention to detail required.         
• High level of professionalism dealing with confidential and sensitive issues for diverse audiences. 
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.