Administrative Assistant Corporate Estimating chez Powell Industries, Inc.

An administrative assistant provides support to the Applications Engineering team for specific projects. They perform various administrative tasks, including data entry, answering phones, organizing files, scheduling appointments, and updating documents. They also handle correspondence, assist with project management, and coordinate meetings and events. Strong organizational and communication skills are essential for this role.

Essential Responsibilities:

• Duties include general clerical, reception, project-based work, and project a professional company image through in-person and phone interaction.
• Answer telephones and transfer calls to appropriate staff members.
• Take detailed meeting minutes, phone messages and forward to appropriate staff members.
• Create and modify documents with MS Office tools.
• Perform general clerical duties to include, but not be limited to the following: photocopying, faxing, mailing, emailing, filing, and data entry.
• Update data in the Customer Relationship Management (CRM) system, Coordinate and maintain key records of office personnel.
• Set-up and coordinate meeting spaces and attendee list as may be required.
• Support Applications Engineering staff assigned project-based work.
• Support Sales and multidisciplinary functions in assigned project-based work.
• Help set up accommodation for company visitors

Min. Qualifications

• High School Diploma or equivalent 
• 1-2 years of previous clerical service

Preferred Qualifications

• 2 years of previous clerical service
• Previous experience with MS Dynamics

Skills, Abilities & Other Requirements 

• Computer skills.
• Oral and written communication skills.
• Interpersonal skills.
• Ability to understand and follow directions.

Working & Enviromental Conditions

Working Conditions 

• Temperature controlled working environment. Some outside activities may be required. 
• This position may travel out-of-town to attend training and meetings. 
• Typical office environment: may experience minor discomfort from extensive use of a computer display and keyboard; travel between buildings on campus and between campuses. 

Physical Requirements 

• Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending or descending stairs. 
• Sitting, standing and walking for long periods of time.
• Typing, punching or applying pressure to an object with fingers and palm.

This job description outlines the essential functions of the job and does not contain a comprehensive list of all possible responsibilities, tasks, and duties.

Company