Administrative Assistant, Disability Resource Center chez UT Health Science Center BU

Liaison to EMSA (Enrollment Management and Student Affairs) Business Affairs Department

• Accounts payables, ordering supplies, assists with preparing time sheet documents for reporting time, reconciling p-card and travel cards as a delegated

Administrative Support

• Answers phones and manages department email for general questions and escalates to staff as needed
• Greets students, parents, and community constituents
• Schedules appointments, maintains inventory of supplies, distributes mail, clerical duties (copying, etc.) 
• Maintains student files and organizes intake materials
• Assist with DRC and Mosaic tasks as needed (Test proctoring, pick-up, delivery, etc)
• Navigates student needs and questions as they are utilizing the DRC space

Event Planning

• Obtains room reservations, food orders, and donations for giveaways
• Creates schedule of events
• Communicates with event partners and verification of details

Supervision of Student Workers

• Schedules, recruits, trains, creates task lists, monitors work completion of student workers
• Works with the Associate Director of the DRC and Director of Mosaic to provide direct feedback

The ideal candidate will possess the following:

• Must possess excellent public relations, communication, and interpersonal skills
• Ability to multi-task and maintain a sense of courtesy and professionalism in high stress situations
• Must have strong organizational skills
• Experience in budget management
• Experience in general office tasks and ability to attend to details
• Ability to learn and use scheduling, record-keeping, and database computer programs
• Ability to use word processor to edit, create, and enhance documents and check for accessibility prior to distribution
• DASH system experience 

The review of applications will begin September 8, 2025, and will continue until the position is filled.

Minimum: Requires a high school diploma and two years of relevant experience in an office setting managing competing tasks; or an equivalent combination of education, training, and experience. 

Preferred: Experience working with college students and college students with disabilities is preferred.