- Senior
- Bureau à Irving
Biote is the world leader in hormone optimization and we are adding to our team! We partner with providers to take a complete approach to healthier aging through patient-specific bioidentical hormone replacement therapy and the only nutraceutical line created specifically to support hormone health.
We are looking to add an experienced Executive Assistant to join our Irving, TX team. This role will be based in our Irving, TX home office.
As the Executive Assistant, you will:
- Compose, edit and format high-quality, error-free correspondence, reports, presentations and other materials that include highly confidential information
- Proactively maintain calendars, schedules and appointments of the executives you support and all activities related to meeting scheduling; including planning, preparation and distribution of material and agendas
- Plan, organize and coordinate corporate events related to executive team
- Review and process contracts and expenses while maintaining confidentiality of all work material
- Prepare travel itineraries and hotel reservations both domestic & international for the executives you support and visitors and establish schedules and appointments during visit
- Friendly and professional with the ability to interact efficiently and in a timely manner with all internal staff including other executives as well as partner organizations
- Organize/start online meetings; general understanding of internal technology procedures to assist the executives you support
- Completes special projects as assigned with minimal supervision
- May perform basic budgetary duties including entering expenditure information and / or verifying appropriateness of charged costs (Concur)
- Support sales training events internally by reserving meeting space, food and travel to the home office
- Prepare agendas, presentations, and notes for various executive meetings (staff meetings, monthly performance, etc.)
- Manage electronic document filing and libraries. Maintain and change general and proprietary files with current records, reports, data and related information
- Prepare expense reports in Concur
Skills, Qualifications, and Experience Required
- Minimum of 7+ years of administrative experience, a degree in administrative sciences or communications is preferred
- Must excel in a fast-paced environment with the ability to exercise sound judgment when faced with ambiguity
- Must have excellent planning, organizational, time management, written and oral communication skills
- Must be proficient in Microsoft Office
- Must display a professional image to all internal and external contacts
- Must be able to manage multiple projects with sometimes conflicting demands and work cross functionally, valuing the importance of teamwork
- Must have a proactive work style, flexibility, excellent follow-up skills, and the ability to prioritize tasks
- Must be resourceful with excellent analytical and problem-solving skills
Personal Attributes
- Collaborative – Incredibly effective with people, e.g., knows how to understand and learn from people, motivates enthusiasm and can drive decision-making. Excellent organization and decision-making skills that engage colleagues to make joint decisions and bring people together across boundaries to achieve results.
- Innovative – Comes up with novel ideas and approaches to new opportunities that set the Company apart from the crowd and result in exceptional performance.
- Pragmatic – Does not reinvent the wheel once something works and figures out how to scale processes and practices that drive efficiency and effectiveness.
- Pride of Authorship – Intrinsically cares about the quality of their work. High attention to detail.
- Flexible and Resourceful – Thrives in a dynamic, growth business where new challenges are the order of the day and necessity is the mother of invention. Can adapt to shifting priorities, demands, and timelines and help their team adapt to changes in business priorities and focus areas.
- Transparent – Understands that improvement only occurs when you acknowledge problems and mistakes and works openly to address them.
- Communicative – Excellent oral and written communication; an ability to present and discuss technical information in a way that established rapport and gains understanding. Listens well and easily gains people’s trust.
- Dynamic – Proven set of leadership skills that can attract, develop, and energize multidiscipline, high-performance work teams to learn and apply new skills/techniques to business needs.
- Perfectionist – Very strong problem-solving skills and ability to deal with complex and demanding issues that address root cause issues. Understands that perfection is a journey, not a destination.
If you would like to learn more about this opportunity, please consider applying today and let's connect!
