AR Specialist chez FDH Aero

Note:

The job description herein is intended to describe the general nature and level of work being performed but is not to be seen as a complete list of responsibilities, duties and skills required of personnel so classified. In addition, this job description does not establish a contract for employment and is subject to change at the discretion of the Company.

Who Are We?

FDH Aero is a trusted global supply chain partner for aerospace and defense companies, providing end-to-end supply chain solutions for OEM and aftermarket customers.

With more than 55+ years of experience and operations in 14 countries, we bring expertise across Commercial, Defense, Space, Business Aviation and Cargo through our specialized business divisions, Electronics, Hardware, Commercial Aftermarket, and Defense Aftermarket.

For more information, please visit the FDH Aero website.   

Why Work Here?

Fast-paced & Impactful Work – Every decision helps keep aircraft flying and missions moving

Driven Team & Culture – Supportive, driven colleagues who support you every step of the way

High-Growth Opportunities – We invest in your success with training and development

Competitive Benefits Package – Includes medical, dental, vision insurance, Flexible Spending Accounts (FSA) 401k matching, wellness activities and more

At FDH Aero, we understand that the strength of our brand comes from our people, and our culture empowers every team member to contribute and grow.  As a global team, our culture is rooted in five (5) core values that begin with the words “We are” and include: service-first, respectful, amplifiers, open-minded and accountable.   

Job Description:

The Accounts Receivable Specialist is responsible for all aspects of accounts receivable support including but not limited to; invoice orders and posts / update the billing batch, contact customers and diligently follow up on issues to solve problems and get the cash collected, support in managing the collections. This position includes coordination between other departments within the company as well as venders, and customers to meet the company’s goals and objectives. The Accounts Receivable Specialist may be assigned multiple tasks on a daily basis.

Essential Functions (not limited to):

•  Identify areas for process improvement and implement necessary changes to optimize payment workflows
• Provide support and assistance to internal and external stakeholders regarding payment-related inquiries and concerns
• Communicating with previous clients and customers to request payment and arrange payment plans
• Own the full cycle accounts receivable process, including vendor onboarding, invoice coding and approval, contract review and matching, and payment processing.
• Own the vendor management process, including onboarding, collecting W-9 and banking information, setting up new vendors in payment systems, distribution of year-end forms 1099 and other reporting, as necessary
• Set up new accounts, maintain customer database (name / address changes, adding / deleting shipping account numbers, payment terms, etc.)
• Monitor customer account details for non-payments, delayed payments, and other irregularities
• Create and share Work Instructions for accounts receivable tasks performed in the system (such as Quantum, The Business Edge etc.)
• Review AR aging report every week & provide to management visibility of top 10 past due over 30 days
• Issuance of Sales and other reports from the system
• Work with accounting team in putting together the AR forecast for 20 weeks forward looking
• Regular update the sales tax rates in the system
• Assist with audit and other compliance requests, quarterly sales tax filings
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Performs other duties as assigned

Education and Experience: 

• 2+ years accounts receivable or general accounting experience in a high-volume environment
• Associate Degree or Bachelor’s Degree in Accounting or equivalent experience
• Experience with company property software is an asset

Key Competencies: 

• Proficiency in Quantum is a plus
• Strong knowledge of accounting principles
• Ability to solve account receivable problems and errors
• Illustrate the ability to meet deadlines
• Intermediate Excel Skills (SUMIFS, VLOOKUP, Pivot Table, etc.)
• Working knowledge of Microsoft Office Tools
• Team player and ability to motivate the team members
• Exceptional organizational and analytical skills
• Organized and has efficient time management skills
• Strong Work Ethic
• Ability to handle confidential matters
• Ability to work in a fast-paced, deadline-oriented environment
• Knowledge of related financial processes
• Team player and ability to motivate the team members
• Excellent verbal & written communication skills

Special Requirements: 

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required. 
• ITAR Requirement 
• 120.15. Some positions will require current U.S. Citizenship due to contract requirements. 

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR  

Job Type: Full Time 

FDH Aero is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.