Fleet Asset Administrator/Stores Coordinator - Glasgow chez GB Railfreight

The Fleet Asset Administrator/Stores Coordinator will coordinate the effective management of Network Rail OTM Vehicles and associated assets, ensuring accurate asset maintenance activity tracking, lifecycle monitoring, and compliance with industry standards. Additionally you will oversee the operation of the stores function, ensuring efficient management, storage, issue and recording of materials and parts to support maintenance and operations.

Experience in asset management or inventory/stores coordination within a rail, transport, or engineering environment is required for this role.

The salary on offer for this role is £32,000 - £36,000

Closing date: 5th September 2025

• Perform regular stock checks and maintain accurate inventory records
• Book out parts and materials for scheduled maintenance and repair tasks
• Update and manage data within asset management systems (preferably Maximo)
• Receive, inspect, and log incoming deliveries
• Monitor stock levels and assist with reordering supplies as needed
• Liaise with maintenance teams to ensure timely availability of required parts
• Maintain documentation for audits and compliance purposes

• Previous experience in a stores, warehouse, or inventory control role
• Familiarity with Maximo or other asset/inventory management systems
• Strong attention to detail and organizational skill
• Good communication skills and ability to work collaboratively
• Basic proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred Qualifications

• Experience in a maintenance or engineering environment
• Understanding of stock control principles and data administration

Personal Profile

• Excellent communication skills and record-keeping abilities.
• Ability to work independently and as part of a team
• Strong attention to detail and a commitment to quality workmanship.
• Ability to prioritise and ability to work under pressure.
• Proactive attitude toward problem-solving and continuous improvement

Our Values

Professionalism – Safety and security is paramount in our business, and we feel that this embodies the foundation of a high achieving safety culture

Support – We look after our people and they in turn are encouraged to look after each other

Communication – The transparency of our is business is valued by our colleagues and customers

Trust and Empowerment – We believe that openness and honesty make for the best relationship because it leads to trust and confidence

Enjoyment – Taking pleasure in coming to work at GBRf is actively encouraged right from the top

At GB Railfreight we recognise that having a more diverse range of people leads to greater innovation. We want to create a diverse workforce and encourage applications from people of all backgrounds with the aim to have a workforce representative of wider society. We champion diversity, inclusion and wellbeing and aim to create a workplace in line with our values.