Strategic Initiatives Coordinator chez State of Colorado, CO

About the Department

STATE OF COLORADO RESIDENCY REQUIRED 

Position Duties

Class Code & Class Description

The position will play a pivotal role in the execution of CDEC’s performance management strategy. Its fundamental purpose is to provide operational and project support to the Strategy, Performance, and Impact (SPI) Team, serving as the operational engine that translates the department's strategic vision into well-managed, actionable results. The core activities of the position include coordinating key meetings, tracking project deliverables, and overseeing reporting processes. By managing the operational and coordination tasks, this role directly enables the Senior Strategist to concentrate on high-level strategic leadership and development. This clear division of labor ensures that while the Senior Strategist sets the course for the future, the Strategic Initiatives Coordinator ensures that day-to-day progress toward that future is seamless, organized, and on track. This position is ideal for an exceptionally organized and proactive professional who excels at coordination, problem-solving, and ensuring processes run smoothly.

Position responsibilities include, but are not limited to the following:

• This position serves as the primary logistical owner for the department's monthly performance metric review meetings, ensuring they are well-organized and effective. This involves scheduling all meetings, preparing and distributing agendas in advance, compiling pre-reading materials, and taking detailed notes with clear action items.

• The role manages the established monthly Wildly Important Goal (WIG) and Lead Measure data collection process by communicating with program leads and ensuring timely submission.

• It also acts as the administrator for performance management software and tracking tools, ensuring all information is accurate and up-to-date.

• This position assists in planning, organizing, and tracking SPI projects. It develops and maintains project schedules, timelines, and task lists using existing project plan templates to ensure effective project management.

• A key function is to track project deliverables, monitor progress on action items, and ensure deadlines are met for key initiatives, such as Process Mapping and KPI implementation. 

• This involves proactively identifying potential risks and dependencies that could impact deadlines and escalating them to the Senior Strategist for resolution.

• This position is responsible for compiling data and preparing materials for key reports and presentations.

• It maintains standardized templates for performance reporting and project summaries and supports critical data documentation projects, including the conversion of WIG Development notes into official "Context Memos."

• This role also submits Wildly Important Goal (WIG) and Lead Measure data updates to Salesforce for the Governor's Dashboard by established timelines.

• This position provides scheduling and coordination support for the Senior Strategist by following established procedures.

• The role also drafts routine communications for internal stakeholders and works closely with other data and technology teams to ensure effective collaboration.

• Other duties as assigned. 

Minimum Qualifications

Residency Requirement:
This posting is only open to residents of State of Colorado at the time submitting your application.

Minimum Qualifications:

Experience Only:

Five (5) years of experience coordinating project schedules, tracking deliverables against timelines, monitoring progress on action items, scheduling/organizing meetings (preparing agendas, compiling materials, taking detailed notes), managing data collection of information, and/or compiling data from various sources to prepare materials for reports and presentations. This experience must include at least one (1) year of providing support at the executive level (e.g., Division Director, Program Manager, Chief Executive Officer, etc.)

A combination of related education and/or relevant experience in an occupation related to the work assigned totaling at least five (5) years. This may include coordinating project schedules, tracking deliverables against timelines, monitoring progress on action items, scheduling/organizing meetings (preparing agendas, compiling materials, taking detailed notes), managing data collection of information, and/or compiling data from various sources to prepare materials for reports and presentations. This experience must include at least one (1) year of providing support at the executive level (e.g., Division Director, Program Manager, Chief Executive Officer, etc.)

• Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
• Additional appropriate education will substitute for the required experience on a year-for-year basis.

• Experience working in a public sector or government environment.
• Proficiency in using Smartsheet or similar project management and collaboration software to manage project schedules, track deliverables, and create reports.
• Familiarity with performance management frameworks, such as Wildly Important Goals (WIGs).
• Previous experience providing direct scheduling and coordination support for a senior-level manager or team lead.

Highly Desired:

• Project Coordination: Developing and maintaining project schedules, tracking multiple action items, and monitoring deadlines to ens

• Operational Problem-Solving: Solving practical problems within established processes. Studying technical information, identifying the cause of an issue, selecting the best course of action from acceptable standards, and applying judgment to choose the most appropriate guideline for the situation

• Proactive Initiative:  The ability to be resourceful and to work without always being told what to do. Proactively identifying and addressing issues, opportunities, or needs and proactively and appropriately addressing them.

• Process Management: Creating order and ensuring processes run smoothly, independently managing a recurring cycle of activities, such as coordinating monthly performance review meetings, tracking data submissions from multiple program leads, and ensuring all materials are accurate and on time.

• Clear Communication: The ability to effectively exchange information to keep teams aligned. Includes drafting clear internal announcements and serving as a resource to guide others on how to follow established data submission and validation processes.

• Organization: Ability to coordinate and prioritize multiple responsibilities simultaneously, including managing monthly performance metric review meetings, tracking strategic project deliverables, and overseeing reporting processes.

• Project Management Software:  Proficiency in using Smartsheet or similar project management software to manage project schedules, track deliverables, and create reports.

• Applicants must pass a thorough background check prior to employment.  

• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

DEFINITION OF PROFESSIONAL EXPERIENCE: 
Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Other Qualifications

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered. 

 Complete Applications must include the following documents:

1. A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below. 

 Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email. 

Failure to submit properly completed documents by the closing date will result in your application being rejected.