Admin Assistant IV chez BAE Systems

Because this role a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split working onsite and remotely.

You don’t see it, but it’s there. Our employees work on the world’s most advanced electronics – from saving emissions in the City of Lights to powering the Mars Rover to protecting the F35 fighter jet. At Electronic Systems, you’ll be among the brightest minds, working on the aerospace and defense industry’s most difficult problems. Drawing strength from our differences, we’re innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: “We Protect Those Who Protect Us®” and “We Innovate For Those Who Move The World®.” Sound like a team you want to be a part of? Come build your career with BAE Systems

In Precision Strike & Sensing Solutions, we design and manufacture state-of-the-art systems and technology that enable our customers to execute their precision strike missions.

We are currently searching for an Administrative Assistant (IV) to join our BAE team in Cedar Rapids, IA. Employing some of the most talented, dedicated people on the planet is not by chance.  

This position performs challenging administrative activities in close relationship to the day-to-day work of engineering and business management teams. This Administrative Assistant will work in a customer focused environment while maintaining confidential and highly responsive relationships with department leadership.  

Job Responsibilities 

• Supports team(s) with the coordination of travel, customer meetings, expense reports and miscellaneous meeting support. 

• Daily managing calendars, scheduling meetings and arranging department level events.  

• Types and assembles data (i.e. tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment and tool capabilities to plan details of formatting, spacing and page layout. 

• Utilizes broad and comprehensive experience, skills and a thorough knowledge of organization policies and best practices 

• Establishes, maintains and revises departmental files 

• Receives and prioritizes telephone calls, business visitors, and incoming mail; routes mail and inquiries to proper personnel. 

• Interfaces with departmental personnel concerning routine reporting and exchange of information requiring minimal interpretation. 

• Track and maintain departmental budgets and assist management in determining budget requirements. 

• May prepare materials for departmental meetings. 

• Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring minimal interpretation or discussion. 

• Assists in coordinating morale and site events 

• Orders supplies and other miscellaneous office equipment for assigned area 

• Coordinates and places catering orders for meetings and events, ensuring timely delivery, accurate headcounts, and accommodation of dietary restrictions   

• Other tasks as assigned 

• Candidate must be a U.S. Citizen 

• High School Diploma or equivalent 

• 3-5 years of previous experience as an Administrative Assistant 

• Proficient with O365, MS Office, Microsoft Outlook and Travel & Expense Systems 

• Customer focus 

• Strong organizational skills 

• Positive attitude 

• Ability to work in collaborative environment  

• Excellent communication skills 

• Ability to retain information quickly 

• Self-Starter 

• Adaptable to changing customer needs 

• Strong time management skills