Senior Executive Assistant - Jackson MS chez Entergy

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

 

 

 

 

Note: This is an onsite role based out of our offices in Jackson, MS.  Those from outside the area would be required to relocate for this oppertunity.  Relocation assistance is not avaialble for this posting. 

 

Job Summary/Purpose

In this role, you will provide secretarial/administrative support directly to executives and officer levels and will exercise confidentiality, tact and diplomacy; will use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. and may prepare responses to routine correspondence and inquiries; and will receive, screen and direct incoming calls, visitors, mail and e-mail, as well as maintain files, records, calendars and diaries, arrange business travel, coordinate meeting arrangements, and track expenses. You will also participate in the development and implementation of secretarial standards, policies and practices for the organization.

 

Job Duties/Responsibilities

Provide secretarial and administrative support to the highest level of Vice Presidents and Officers in the company.
Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
Manage correspondence and routine documents and presentations given minimal direction. Prepare and draft documents, spreadsheets, presentations, interoffice correspondence and copies.
Manage the administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
Handle and manage multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
Be proactive in forwarding work issues to the appropriate managers/supervisors.
 

Administrative and Support Services

High School/GED

Jackson

Minimum Requirements

Minimum education required of the position

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

 

Minimum experience required of the position

10+ years of experience with administrative work/secretarial duties.

 

Minimum knowledge, skills, and abilities required of the position

Secretarial and administrative support for executives and officers
Calendar management and scheduling
Travel arrangements
Meeting coordination and conference call setup
Drafting correspondence, reports, presentations, and other documents
Using business software applications (e.g., word processing, spreadsheets, presentations)
Proofreading and editing
Screening and directing incoming calls, visitors, mail, and email
Maintaining files, records, and databases
Tracking expenses and invoices
 

Any certificates, licenses, etc. required of the position

None

Primary Location: Mississippi-Jackson Mississippi : Jackson 
Job Function: Professional
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT 
Number of Openings: 1
Req ID: 120370
Travel Percentage:Up to 25%

Mississippi