HR Assistant chez Camarena Health

SUMMARY:

The Human Resources Assistant not only supports the Chief Human Resources Officer by providing the necessary information relating to recruitment positions, benefits and compensation, ancillary projects, and HR processes.  This full-time non-exempt position is responsible for the general oversight of HR office functions (i.e., filing, updating of personnel information, employment questions, etc.). It is the function of the HR unit to operate as internal customer service support for staff, assisting in department’s focus by providing clear and accurate information to both staff and the general public interested in employment, compensation, training, career development, and general personnel information Camarena Health (CH). 

EXPECTATIONS:

• Arrives on time and adheres to set schedule.
• Professional, courteous and polite at all times
• Interacts with Agency & Staff in recruitment and temporary staffing requests.
• Responsible for data entry of personnel information in CH Human Resources Information System (HRIS)
• Provides clerical support to Chief Human Resources Officer to assist in meeting requirements of Continual Quality Improvement (CQI)
• Prepares the work to be accomplished by gathering information (work requests) and sorting department documents and personnel information based on need and direction from Chief Human Resources Officer.
• Consistently and openly communicates with Chief Human Resources Officer and all staff
• Complies with Federal, State and Local legal requirements by following developed Camarena Health Human Resources and corporate policies and procedures.
• Use of professionalism and best efforts in your position.

DUTIES and RESPONSIBILITES

1.0 Performance 

1. Assists in meeting operational tasks by carrying out various human resources programs and procedures for all company employees
2. Participates in recruitment effort for exempt and nonexempt personnel; and helps to coordinate the use of temporary employees by being the liaison between CH and temporary staffing services.
3. Supports Chief Human Resources Officer in new hire process, including scheduling drug screen, start date, employee physical, and orientation dates.  
4. Provides employees with any and all pertinent paperwork and information forwarding benefit enrollment forms to insurance company.  
5. Supports team by creating and maintaining personnel/confidential/credentialing files on new, existing and departed staff
6. Provides information by maintaining Human Resource Information System (HRIS) records and compiles reports from database as needed
7. Coordinates exit interview process by generating exit letters, pulling information and assisting Chief Human Resources Officer in preparation for exit interview.
8. Supports the recordkeeping process by generating documents that indicate personnel changes.   
9. Tracks specific information regarding recruitment, staff utilization, and evaluations for Chief Human Resources Officer and assists with regular reports.
10. Maintains operations of equipment and supplies by following directions on use of equipment, and calling for repairs when necessary and is responsible for the replenishing of forms and materials necessary for Human Resources smooth operation.
11. Collects staff evaluation materials and prepares staff evaluation packets on a monthly basis for distribution. 
12. Maintains Job Descriptions to ensure current materials are on file.
13. Provides accurate health and benefit information and forms, answering questions and requests for information as directed.
14. Reviews and updates health and vision plan invoices on a monthly basis. 

2. Information Systems (HRIS) Support:

2. Oversees the creation of electronic personnel file on new personnel by generating file in HRIS database.
3. Accurately completes payroll changes and maintains personnel/payroll databases and records by entering data from change notices (PAN’s, evaluation notices, change forms, new hire materials, W-4).
4. Prepares Human Resources reports as designated by Chief Human Resources Officer by assembling and compiling data and running requested reports.
5. Secures staff data by coordinating and overseeing staff and lead/supervisor requests for information in accordance with established Camarena Health policies and procedures.
6. Maintains HRIS Data Base and updates employment changes as they occur by accurately by completing and submitting proper forms.

4. Clinician Licensure and Credentialing:

4. Maintains Clinician Credentialing Files by tracking, collecting, and filing clinician licenses and ancillary licensure information in accordance with Camarena Health Credentialing Protocol.
5. Ensures that clinician staff is eligible to work through annually queries of National Practitioners Data Bank in accordance with Camarena Health Credentialing Protocol.

5. Individual Performance: 

5. Maintains employee confidence and protects operations by keeping personnel data and all related materials confidential
6. Effectively communicates to Chief Human Resources Officer current workload requests and related Human Resources issues as they arise in compliance with Federal, State and Local legal requirements with regard to Human Resources processes.
7. Various other work-related duties as assigned by supervisor.  These duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing
8. Contributes to the team effort by effectively communicating needs to other members of the administrative/fiscal support staff with whom this position closely works
9. As a team member of Camarena Health, respects and protects information regarding patients and other team members and abides by the rules of the Confidentiality Statement Protocol.

6. Corporate Expectations/Standards:

6. Attends and actively participates in all meetings (e.g., management team meetings, department meetings, program meetings, employee staff meetings) and other activities as required or assigned
7. Works flexible or extended hours where necessary
8. Demonstrates awareness of, and compliance with, organizational mission and objective of Camarena Health to provide health care access and support services for all members of the community
9. Other work-related duties as assigned by supervisor. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing
10. Complies with Federal, State and Local legal requirements by following developed Camarena Health Human Resources and corporate policies and procedures

Minimum Requirements:

Educational Requirements:                                        

• High School Diploma or GED minimum.  An additional two (2) years extended education with focus on general office functions.
• Certificate or Degree in HR preferred

Experience:                        

• Two (2) years prior office experience minimum. Two (2) plus years in Human Resource or Administrative office setting preferable.                            

Skills 

• Strong Customer Service Skills (preferably within a service industry).

• Modern office practices and procedures (including email).
• Basic filing skills           
• Good analytical skills                     
• Strong communication skills  

• Demonstrated Proficiency with MS Office (Word, Excel, Access, Presentations)
• Ability to learn and integrate new computer applications into existing Human Resources functions.
• Strong Problem-solving/Analytical Skills

Physical Requirements:                

• Must be able to move up to 20 pounds and push up to 40 pounds (on wheels).
• Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients and staff.
• Must be able to have vision that is adequate to read memos, a computer screen, personnel forms and clinical and administrative documents.
• Must have high manual dexterity.
• Must be able to occasionally reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouching, reaching, kneeling, twisting/turning, fingering and feeling.