Administrative Assistant chez Chief Industries, Inc

Chief Construction is seeking an Administrative Assistant to join the Chief team. This position performs general clerical and administrative duties as the front desk Administrative Assistant for Chief Construction and Heartland Electric. Professionally greets and coordinates reception of all onsite visitors, customers, employees, and outside division personnel. Assists General Manager, all levels of management, and staff with administrative support.

Job Responsibilities:    

• Handles all incoming phone calls, transferring or relaying messages to appropriate staff members Chief Construction and Heartland Electric division.
• Professionally greet/assist all visitors, customers, vendors and staff. Assure all meeting supplies/customer refreshments are available in all meeting and training rooms, company and division employee activities and assigned personnel support functions.  
• Assists with accounts payable invoice entry.  Follow up with vendors when needed.  
• Proficient in understanding and operating the phone system.  
• Handle all information confidentially.
• Provide quality customer service.  
• Manage mail retrieval and sorting process, including opening, dating, and stamping accounting-related correspondence.
• Monitor deliveries from suppliers, subcontractors, and customers to ensure timely distribution to staff.
• Upload/scan accounting documents as needed.

Qualifications and Skill Requirements:   

• Requires knowledge of office routines, operation of office equipment such as computer, fax machine, copier/printers, calculator, scanners. 
• 2-3 years’ related experience or the equivalent.
• Strong knowledge and experience using Microsoft Office Products specifically Microsoft Excel.  
• Professional clerical or administrative experience preferred.
• Detail oriented with some accounting or accounts payable background.

The Company:   

Putting the needs of customers first has taken Chief Industries, Inc. from a small construction company in 1954, to a highly diverse company with a reputation for manufacturing quality products and offering unparalleled customer service. Through its many divisions and subsidiaries, Chief Industries employs over 1,400 skilled and dedicated employees who produce a wide variety of products, many of which are used around the world.   

A division of Chief Industries, Chief Construction has been your premier construction company in the Midwest since 1954. As design/build, general contracting, and construction management specialists, we focus on the entire process from concept through completion. Our success in the commercial, industrial, manufacturing, and institutional buildings segments can be attributed to our years of experience and to the use of the latest technological advances in planning, design, engineering, specifications, and construction.   

• Paid vacation policies
• Paid holidays
• Medical, dental, vision, and life insurance
• Wellness program
• 401(k) retirement with company match
• Disability insurance
• Employee Assistance Program (EAP)
• And much more.