Secretary - Elementary chez Bryant Public Schools

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Greet visitors and direct them to the appropriate persons according to their needs.  

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Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.  

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Compose letters or other correspondence using correct grammar, word usage, spelling, and punctuation.  

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Operate office equipment such as fax machines, copiers, and phone systems and use computers for spreadsheet, word processing, database management, and other applications.  

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Use computers for various applications, such as database management or word processing.  

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Create, maintain, and enter information into databases.  

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Process records for new or withdrawn students. Sort records and advise counselors, SLP's, and special education teachers of pertinent information contained in student records.  

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Enroll/Withdraw students from school in accordance with district procedures.  

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Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.  

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Maintain scheduling and event calendars.  

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Complete forms in accordance with district procedures.  

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Schedule and confirm appointments for supervisors and staff members.  

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Make copies of correspondence or other printed material.  

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Locate and attach appropriate files to incoming correspondence requiring replies.  

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Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.  

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Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.  

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Open, read, route, and distribute incoming mail or other materials and answer routine letters.  

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Provide services to parents and/or patrons, including answering questions and providing information about the school or district programs and activities.  

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Manage projects or contribute to committee or team work.  

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Mail newsletters, promotional material, or other information.  

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Order supplies as needed to maintain sufficient materials for school operations.  

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Learn to operate new office technologies as they are developed and implemented.  

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Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.  

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Handle money and submit deposits to the Central Office according to district financial procedures; conduct fundraising activities consistent with district policies and procedures.  

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Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.  

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Maintain accurate staff and student attendance records and submit reports as required.  

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Process requests and/or correspondence pertaining to transcripts or other permanent records.  

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Perform accounting (requisitions, purchase orders) and inventory duties as assigned.  

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Schedule substitute personnel for absent faculty and staff members.  

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Enter master schedules for students, teachers, and staff, as assigned.  

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Report to the proper authorities any cases of suspected child endangerment, neglect, or abuse.  

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Report suspected bullying to building principal or designee as required by Arkansas law and district policies.  

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Adhere to all policies of the District.  

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Perform other duties as assigned by the Building Administrator or Department Head.  

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Accuracy - Ability to perform work accurately and thoroughly.  

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Accountability - Ability to accept responsibility and account for his/her actions.  

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Adaptability - Ability to adapt to change in the workplace.  

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Communication, Oral - Ability to communicate effectively with others using the spoken word.  

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Communication, Written - Ability to communicate in writing clearly and concisely.  

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Customer Oriented - Ability to take care of parent, student, and patron needs while following district procedures.  

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Detail Oriented - Ability to pay attention to the minute details of a project or task.  

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Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.  

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Empathetic - Ability to appreciate and be sensitive to the feelings of others.  

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Energetic - Ability to work at a sustained pace and produce quality work.  

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Enthusiastic - Ability to bring energy to the performance of a task.  

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Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.  

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Friendly - Ability to exhibit a cheerful demeanor toward others.  

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Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.  

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Loyal - The trait of feeling a sense of duty to the employer.  

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Judgment - The ability to formulate a sound decision using the available information.  

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Organized - Possessing the trait of being organized or following a systematic method of performing a task.  

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Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.  

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Regular attendance - Exhibiting regular attendance in order to perform duties in a satisfactory manner.  

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Reliability - The trait of being dependable and trustworthy.  

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Responsible - Ability to be held accountable or answerable for one’s conduct.  

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Tactful - Ability to show consideration for and maintain good relations with others.  

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Time Management - Ability to utilize the available time to organize and complete work within given deadlines.  

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Working Under Pressure - Ability to complete assigned tasks under stressful situations.  

High School Graduate or General Education Degree (GED): Required 

Associate's Degree (two year college or technical school): Preferred 

Previous secretarial experience preferred. 

Stand 

O 

Walk 

O 

Sit 

C 

Manually Manipulate 

C 

Reach Outward 

C 

Reach Above Shoulder 

O 

Climb 

O 

Crawl 

N 

Squat or Kneel 

O 

Bend 

F 

Grasp 

C 

Speak 

C 

Push/Pull 

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Vision (Near, Distance, Color, Depth) 

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Sense of Sound - Able to carry on normal conversations and communicate over the telephone and portable radio. 

Employee signature: 

Date: