Associate Director of Events and Engagement chez Haverford College

Job Title

Associate Director of Events and Engagement

Job Description Summary

Haverford College invites applications for our full-time (37.5 hours per week), exempt, benefits-eligible Associate Director of Events and Engagement opportunity.

Job Description

Haverford Offers Great Benefits
The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $700 for individuals and$1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

Institutional Advancement

The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford’s Institutional Advancement (IA) team – a team whose work helps to strengthen the unique learning experience at the core of the College’s mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College’s deep constituency base. Focused on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford’s strategic plan, Haverford 2030. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College’s mission and are committed to Haverford’s long-term success and sustainability in an ever-changing landscape.

About the Position
The Associate Director of Events and Engagement manages the design and implementation of Haverford’s signature large-scale, on-campus Alumni and Family engagement events including Family and Friends Weekend, Alumni Weekend, and Move-in Day. These events are essential in fostering strong relationships with alumni and families, ultimately deepening engagement and strengthening philanthropic support for Haverford. Acting as the lead project manager, the Associate Director collaborates with partners across IA and Haverford to ensure the events align with the broader institutional priorities, enhance the fundraising and engagement efforts of the College, and are successfully executed.

This individual is part of the Alumni and Family Engagement team (AFE) which sits within the Alumni and Constituent Engagement (ACE) department, alongside colleagues in Special Events and Volunteer Leadership Strategy. In addition to leading the signature event the Associate Director will support other engagement activities aligned with the broader ACE strategy.

Primary Responsibilities

• Lead the program design, content creation, budget development, and project management of Move-In Days, Alumni Weekend, and Family and Friends Weekend ensuring seamless event execution and alignment with campaign and institutional priorities
• Conceptualize and implement innovative event experiences that foster a deepened sense of community, tradition, and pride among alumni and families while also ensuring a focus on fundraising goals for the College
• Collaborate closely with campus partners including colleagues in Institutional Advancement, Student Life, Facilities, and the logistical support units to ensure unified and balanced event experiences
• Mobilize efforts to engage volunteer leaders to support in the implementation and execution of programs and events
• Provide strategic leadership for select alumni groups, guiding alumni volunteer leadership, to expand connections among alumni, students, and families and enhance engagement efforts
• Partner with the IA Advancement Communications team and ACE team on the communication efforts for signature events ensuring large-scale event and program vision and marketing plans align. Additionally, support alumni and family communication efforts and participate in critical communication triage processes as needed
• Design and implement targeted programs, communications, or events, that will (re)engage specific alumni and family cohorts to broaden representation and participation across the broader Haverford community
• Collaborate with, and promote support for, Annual Giving and other Haverford philanthropic priorities, as well as serve a key role in Campaign engagement efforts as part of the ACE team
• Act as staff representative events as necessary, including during evening and weekend programs, for signature or other events
• Other responsibilities or a shift in responsibilities as needed to support IA’s achievement of campaign, engagement, and fundraising priorities

Line of Report: The Associate Director of Events and Engagement reports to the Director of Alumni and Family Engagement.
 

Minimum Qualifications

• Bachelor’s degree or equivalent relevant experience
• Three (3) years of work experience in event management, program development, or volunteer engagement

Professional Competencies

• Proven success in leading large-scale multi-day events with attention to detail, creativity, and strong project management and budget forecasting skills
• Demonstrated ability to successfully manage and execute concurrent multiple complex projects
• Effective communication skills, including proofreading and editing
• Ability to work independently and as a member of a team, to prioritize work efficiently, and to meet deadlines
• Ability to work with confidential materials and situations with sensitivity, diplomacy, and discretion
• Knowledge of and proficiency in Microsoft Office (Word, Excel and mail merge, PowerPoint) and Google Suite (documents, forms, sheets)
• Confidence in maintaining electronic systems including but not limited to, the website, departmental calendars, AlumnIQ (event registrations), MailChimp and EMMA (email marketing), Raiser’s Edge (CRM database), Haverford Connect (networking platform), and social media

We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, and have skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply and share how you meet the position’s qualifications.

Special Requirements

• Ability to work evenings/weekends as needed to perform the duties of the role
• Ability to travel locally, regionally, and/or nationally as needed (<10%) with the possibility of occasional overnight travel
• Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume, through Haverford College’s career website via Workday (no other form of application is accepted). The application deadline is September 15, 2025. Application review will begin after the deadline has passed. Please email [email protected] with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.

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