Hybrid Assistant to the Director of Student Services chez Westwood Public Schools

Title: Administrative Assistant to the Director of Student Services Qualifications: 

Qualifications:

A Bachelor’s Degree is preferred. 

• Prefer a minimum of three years or more office experience, preferably in a public school
• Possess a thorough knowledge of and familiarity with modern office equipment, technology, electronic equipment, and software applications and operations. 
• Proficiency in the use of Microsoft Office (Word, Excel, and PowerPoint), Google Suite, and willing to learn new software programs as needed. 
• Experience using ASPEN, Schoolspring, AESOP, Frontline, Softright- is preferred. 
• Ability to quickly learn new platforms adopted by Westwood Public Schools. 

Skills:

• Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint), Google Suite, and willing to learn new software programs as needed. 
• Experience using ASPEN, Schoolspring, AESOP, Frontline, Softright- is preferred. 
• Ability to quickly learn new platforms adopted by Westwood Public Schools. 
• Understanding of IEP related timelines and expectations
• High level of professionalism and the ability to maintain confidentiality. 
• Excellent verbal and written communication skills.
•  A high degree of organizational and time management skills.
•  Ability to prioritize, multi-task, and handle diverse tasks. 
• Ability to understand written procedures, and understand complex, multi-step written and oral instructions. 
• Ability to work independently and as part of a team required.. 
• Ability to take initiative, exercise sound judgment and make decisions within scope of his/her authority. 
• Attend professional development as directed 
• Ability to relate in a positive manner with members of the public, parents, staff and students.
• Support the overall school mission, vision, and policies and procedures 

Evaluated by: Director of Student Services 

Job Goal: Under the direction of the Director of Student Services, the incumbent performs a variety of responsible administrative and secretarial duties and carries out various assignments which are an extension of the Director’s responsibilities. 

Work Year:

 Full time equivalent is a 12 month position 

2025  hours annually Salary/Benefits: According to the Westwood Administrative Assistants Contract Performance Responsibilities:

Performs a wide variety of administrative tasks to support the Director of Student Services, Department Head of Elementary Special Education and Out of District Coordinator including:

• Assist the Director in general administration operations. 
• Ongoing management of Special Education van transportation, include obtaining lists, arranging rides, troubleshooting problems, and communicating with provider, staff and parents
• Assist District with obtaining translators & translated documents through Lexikeet
• District translation of documents, including but not limited to: Report cards, progress reports, District forms, etc.
• Maintain Student Services website
• Serve as liaison and information coordinator among Student Services staff, staff in other systems, parents, and the general public. 
• In the absence of the Director, respond to inquiries from all levels within the district and exchanges information. 
• Collaborate with Budget Analyst to ensure student records are complete and accurate
• Serve as information coordinator for the Student Services staff, disseminating information to 200+ staff and providing timely responses.
• Maintain the work flow for the Director and other administrators in the office, prioritizing and distributing work as needed. 
• Maintain all system-wide student records according to the Massachusetts Record Regulations, including the dissemination and destruction of records maintained by the Guidance and Special Education Departments. 
• Oversee responses and record keeping related to various responsibilities of the Director, including but not limited to students who have home schooling plans and qualify for enrollment through Educational Stability 

Serve in a secretarial capacity performing all of the following duties:

• Use a variety of computer applications to prepare correspondence, produce mass mailings, and maintain office records. 
• Maintain the Director’s schedule, including arranging appointments and meetings. 
• Receive, place and screen telephone calls for the Director. 
• Safeguard confidential information. 
• Adapt to any assignments that are an extension of the responsibilities for the Director.
• As necessary, problem solves and balances the work flow in the Student Services Office. Perform various assignments/projects, as need arises, which are an extension of Director’s responsibilities. 
• All other duties as assigned by the Director of Student Services Essential Functions of the Job

Physical Demands

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