Hybrid Administrative Assistant, HCVP chez Housing Authority of Baltimore City

About Us

Founded in 1937, the Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership.

Position Summary

Under direct supervision, an employee in this class performs responsible administrative and clerical support work. Provides administrative assistance to the department and other staff members when necessary. Work includes preparing correspondence, maintaining files and records, setting up meetings, taking minutes, and making travel arrangements. Performance of the duties requires excellent customer service and clerical skills, sound judgement, and the ability to act independently. 

All activities must support the Housing Authority of Baltimore City (“HABC” or “Authority”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities 

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Provides administrative and clerical support. Prepares and types a variety of correspondence, letters, memos, reports, and budget documents as requested by the supervisor. Reviews and proofs documents for grammar, punctuation, and spelling. 
• Arranges and schedules meeting space, electronic equipment, meals, etc., and attends meetings. Prepares documents and packets for the meeting.
• Records and transcribes all meeting discussions and provides timely reports of the meeting. 
• Creates, maintains, and updates various correspondence files and records. Maintains information on various logs on the computer and in paper files. 
• Answers telephone, directs calls to appropriate personnel, and takes precise messages. 
• Makes travel arrangements and prepares necessary documents. 
• Provides administrative support and assistance for the department and assists other staff members. 
• Maintains records for HUD Notices, Federal Registers, and transmittals.
• Performs other related duties as necessary.

Minimum Education, Training, and/or Experience

Associate's Degree in business administration, finance, or related field(s) and a minimum of two (2) years of clerical experience. An equivalent combination of education, training, and experience may be considered.

Special Requirements

• Possession of a valid Maryland driver's license. 
• Must be able to be covered under the Authority's fidelity bond. 
• Must be able to be covered under the Authority's vehicle insurance policy.
• Must not engage in private real estate business.

Other Requirements:

• Availability to work some evenings and weekends as needed.
• Successful completion of a prescreening investigation, including verification of employment history and education credentials.
• A 6-month probationary period applies to this full-time permanent position.

Benefits

We offer a competitive package of employee benefit programs that support recruitment and retention objectives and are designed to meet the diverse and changing needs of our employees. HABC’s comprehensive benefit package includes:

• Paid Holidays
• Paid Vacation
• Medical Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• Pharmacy Coverage
• Retirement Program
• Overtime*
• Compensatory time*

*Overtime and compensatory time are subject to supervisor approval.

All new employees are required to receive at least one COVID-19 vaccination shot in a two-shot series or be fully vaccinated before the date of hire.

FOR INTERNAL CANDIDATES ONLY: Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization.

If you are currently under the progressive disciplinary process, you may not have the chance to be considered for a promotion (s) within HABC. Please review the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for more information on the disciplinary process. 

This job posting will remain open until September 5, 2025.