Hybrid Operations Assistant - Yard chez McCarthy Building Co

• Create an atmosphere of openness and inclusivity for all visitors, reflecting our core values.
• Welcome, check in, and log visitors; answer inquiries and guide them to meeting spaces, parking, or validations.
• Reliably attend and arrive on time for all assigned shifts.
• Operate and maintain accuracy of the multi-line phone system.
• Answer and direct incoming calls politely and professionally.
• Open, date-stamp, sort, and distribute incoming mail; scan and forward to off-site partners as needed.
• Notify staff of packages and ensure distribution.
• Prepare and ship outgoing mail/packages (UPS, FedEx, etc.); assist staff as needed.
• Maintain reception area and surroundings in a safe, tidy condition.
• Operate office equipment and coordinate vendor repairs as required.
• Communicate with office vendors (plants, coffee, repairs, etc.).
• Serve as main contact for building issues (work orders, badges, vendor access).
• Monitor and restock office supplies; order specialty items as requested.
• Build positive relationships with colleagues and leadership.

• Perform clerical and administrative tasks to support office operations.
• Manage email and mail correspondence.
• Maintain Outlook calendars for conference rooms and catering deliveries.
• Assist staff with conference room booking and setup.
• Coordinate and support internal events (Open House, client meetings, Bellringers, happy hours, etc.).
• Process invoices for payment.

• Order, maintain, and stock office spaces and breakrooms (fridges, kitchens, training rooms).
• Partner with building maintenance for cleaning and trash removal before, during, and after events.
• Facilitate preventive and corrective maintenance of office appliances and assets.
• Arrange and oversee meeting logistics (lunches, refreshments, materials, supplies).
• Maintain Outlook calendars for conference rooms and catering.
• Assist with conference room setup for meetings.
• Coordinate and manage internal events (Open House, client meetings, Bellringers, happy hours, etc.).
• Work with Marketing to update content for monitors in common areas and weekly event calendars.
• Maintain a clean, organized, and client-ready office environment.
• Participate in office holiday décor setup and removal.
• Lead internal office events and team-building initiatives, managing all related logistics.
• Perform other duties as assigned.

• Consistently friendly, pleasant demeanor with tact, patience, and courtesy.
• Ability to handle sensitive information confidentially.
• Strong teamwork, collaboration, and relationship-building skills.
• Ability to work in a fast-paced environment with flexibility and composure.
• Excellent organizational and communication skills.
• Strong attention to detail for accuracy and aesthetics.
• Ability to prioritize multiple tasks with minimal supervision.
• Proactive problem-solving and strategic thinking skills.
• Professional appearance and customer-focused mindset.
• High school diploma or higher.
• Prior administrative/clerical experience preferred.
• Proficient in Microsoft Office Suite.
• Typing speed: 35–40 WPM.

• Prolonged sitting, standing, or walking.
• Frequent use of hands and fingers.
• Ability to lift 5–20 lbs. regularly and up to 50 lbs. occasionally.
• Ability to stoop, reach, squat, bend, and kneel.
• Occasional pushing and pulling.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.