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Hybrid Senior Accounts Payable Specialist chez Littlesprouts

Littlesprouts · Lawrence, États-Unis d'Amérique · Hybrid

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Title: Senior Accounts Payable Specialist
Reports To: Accounts Payable Lead
Location: Lawrence, MA (Boston Area), with some remote flexibility


What You'll Do:
  • Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing.
  • Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers.
  • AMEX CC documentation, approvals, tracking, and audit of expenses.
  • Assist AP Lead with preparations of monthly insurance invoices.
  • Assist AP Lead with Open Payables Report and submit to Accounting Manager for approval before processing weekly Check/ACH runs.
  • Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
  • File paid invoices weekly with check copies and supporting documentation upon completion of check runs
  • Regularly monitor vendor accounts to ensure payments are current.
  • Maintain current W-9 information for all active vendors.
  • Respond to/resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies.
  • Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors
  • Sort and distribute incoming mail.
  • Process monthly WB Mason and/or Amazon orders for the Home Office.


    • Who You Are:
  • 3-5 years or more of accounts payable experience.
  • Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management.
  • Excellent people, team building, and leadership skills.
  • Proficient in Microsoft Excel.
  • Solid technical, analytical, and problem-solving skills.
  • Must be detail-oriented with strong organizational skills.
  • Ability to work in a high-volume environment.
  • Ability to maintain a high level of confidentiality and professionalism


    • Benefits
  • Health benefits are available upon start date.
  • Free Subscription to First Stop Health; receive ongoing care from doctors and prescribers through easy telehealth services.
  • Up to 75% discount on your child's tuition (Option for the initial $5,000 of tuition to be taken out of your paycheck before taxes through payroll deductions.)
  • Comprehensive benefits package, including health, dental, vision, and pet insurance.
  • 401k with company match.
  • Tuition reimbursement.
  • Career advancement and coaching.
  • Additional Paid Time off and Holidays.
  • Referral Program.
  • #LI-HYBRID


    • We’re Growing!
    Little Sprouts LLC is a subsidiary of Babilou Family, the largest childcare and early education group in Europe. The company provides award-winning early education and child care in the Northeast US through Little Sprouts (MA & NH), Building Blocks Early Learning Center (CT), and Heartworks Early Education (VT). Our employees are passionate about serving children with joy and confidence every day, so we are able to create a family and employee experience that is so much more than just daycare. Together, we are on a meaningful journey to elevate those who dedicate their careers to helping children learn, thrive, and grow.
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