Hybrid Executive Assistant chez A B Property Services Inc.

Description

Position Summary

We’re looking for a highly organized, resourceful, and discreet Executive Assistant to support our Executive Leadership Team. This role requires someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable interacting with senior stakeholders across the organization.

Key Responsibilities

• Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and      meeting logistics
• Prepare and edit correspondence, communications, presentations, and other documents
• Manage confidential information with discretion and professionalism
• Coordinate cross-functional meetings and events, including agenda preparation and follow-ups
• Assist with expense reporting, invoice processing, and budget tracking
• Support project tracking and follow-up on action items across leadership initiatives
• Serve as a liaison between executives and internal/external stakeholders
• Anticipate needs and proactively solve problems before they arise

Qualifications

• 5+ years of experience supporting senior executives, preferably in a corporate or fast-growth environment
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, etc.)
• Ability to handle sensitive information with the highest level of confidentiality
• Comfortable working independently and managing competing priorities

Preferred Attributes

• Experience supporting a C-suite or executive leadership team
• Familiarity with board-level communications and investor relations
• Strong judgment, adaptability, and a proactive mindset
• A sense of urgency and ability to thrive in a dynamic environment