Hybrid Supply Chain Administrative Assistant chez Richmond Wholesale Meat Co

About Richmond Wholesale Meats

Richmond Wholesale Meats, a Pro Food Solutions company, is a trusted leader in protein distribution with over 60 years of experience serving foodservice operators, government agencies, and global partners. Based in Richmond, California, we specialize in high-quality meat products, custom processing, and dependable service. As part of the Pro Food Solutions family, we are committed to operational excellence, customer focus, and building the future of food through innovation and integrity.

Position Summary

The Supply Chain Administrative Assistant is a key contributor to the daily operations and administrative efficiency of the Supply Chain Department. This position supports cross-functional coordination, accurate documentation management, and special project execution. It serves as a critical communication hub and operational backup, helping to ensure that business processes continue smoothly and efficiently.

This role is ideal for a highly organized individual with strong attention to detail, effective communication skills, and the flexibility to adapt to a fast-paced and regulated environment. It also provides development opportunities through exposure to various supply chain functions, including inventory, compliance, logistics, and procurement support.

Key Responsibilities

Administrative Support

· Provide comprehensive administrative support to the Senior Supply Chain Director and broader Supply Chain team.

· Draft, proofread, and edit business communications including reports, memos, and internal correspondence with a high degree of professionalism.

Project & Operations Support

· Assist with planning, tracking, and execution of department-specific and cross-functional projects.

· Conduct research, compile data, and prepare documentation to support strategic initiatives and continuous improvement efforts.

Documentation & Systems Management

· Maintain and organize digital files within systems such as SharePoint and Outlook.

· Perform routine audits and reconciliation of supplier/item data to ensure data integrity.

Functional Cross-Training

· Serve as a trained backup for core supply chain functions including: Order entry and processing, Inventory control, Item master data management, Food Safety and Quality Assurance support, and Logistics coordination

Compliance & Regulatory Support

· Assist in maintaining documentation and logs required for compliance with USDA, FDA, HACCP, and other federal or state regulations.

· Support the preparation of audit-ready reports and maintain confidentiality of all sensitive materials.

Collaboration & Communication

· Actively engage with internal departments such as QA, Procurement, and Logistics to facilitate workflow and resolve administrative bottlenecks.

· Promote a positive team environment aligned with the company's core values and mission.

General Office Support

· Perform other duties as assigned by management to meet departmental needs.

 Minimum Qualifications

· High school diploma or GED required; associate’s degree or certification in business administration preferred.

· At least 2 years of administrative or operations support experience in a professional setting, preferably within supply chain, logistics, or foodservice distribution.

· Advanced proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel.

· Strong written and verbal communication skills.

· Ability to manage multiple deadlines with excellent organizational and time-management abilities.

Key Competencies & Skills[KH2] 

Communication & Interpersonal Skills

· Ability to communicate clearly, professionally, and effectively across all levels of the organization.

· Fluent in written and spoken English, with the ability to draft grammatically correct correspondence.

· Comfortable interfacing with suppliers, internal departments, and compliance officials.

Problem Solving & Initiative

· Able to anticipate issues, research solutions, and make sound recommendations.

· Demonstrates good judgment in handling sensitive or confidential matters.

· Capable of working under pressure and managing competing priorities.

Attention to Detail

· Demonstrates consistent accuracy in data entry, recordkeeping, and document management.

· Maintains a strong sense of accountability and follow-through.

Physical & Travel 

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 20 pounds occasionally.

· May require occasional walking or standing for extended period, including use of stairs.

· Must be able to hear and speak clearly for telephone and in-person communication.

Work Environment

· Climate-controlled office environment with moderate noise levels.

· Occasional visits to warehouses or vendor locations may be required with proper PPE.

· Position is expected to maintain the highest standards of safety and regulatory compliance at all times.

Equal Employment Opportunity

Richmond Wholesale Meats, a Pro Food Solutions company, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, pregnancy, childbirth or related medical condition, marital status, religion, age, disability, gender identity or expression, genetic information, or service in the military or any other class protected by local, state or federal law.