Substitute Administrative Assistant
Job Description
Department: District Office
Supervisor: Superintendent
Association: Non-Represented
POSITION TITLE: Substitute Administrative Assistant
LOCATION: District Office
DATE POSTED: 08/14/25
JOB NUMBER: 795
Days: On call/as needed only
PAY Rate: $27.18 per hour
General Description: The administrative assistant provides support to the superintendent and business office. This position performs secretarial duties related to support of the district office. The substitue adminstrative assistant is on call/as needed only.
Essential Job Functions:
- Provide secretarial services to the Superintendent and Business Manager
- Perform other duties as assigned by the superintendent.
Required Knowledge, Skills, Abilities:
- a high school diploma or equivalent;
- extensive experience in an office environment working and interacting with the public, managing multiple calendars, and using a variety of office equipment, computers and software;
- Strong critical thinking skills; ability to develop. evaluate , and implement procedures that improve work flow.
- minimum 60 words per minute data entry/typing skills;
- desktop publishing skills;
- a thorough knowledge of English grammar, spelling and punctuation;
- the ability to work independently and make reasoned decisions;
- the ability to take accurate minutes of meetings in shorthand, by computer, or through transcription of recordings;
- a demonstrated ability to communicate and work well with others.
- a helpful, calm, friendly, and polite manner;
- experience working with confidential or privileged information.
Working Conditions:
- Works in an office, frequently seated in a chair and using a computer.
- Walks within the district office in routine job functions, and periodically walks or drives to other offices in the district.
- Uses a computer for multiple functions.
- Bends, twists, and lifts up to 20 pounds when accessing records and office supplies.
- Occasionally exposed to high decibel alarm systems during drills or an actual emergency.
- Uses a telephone to communicate.
Disclaimer: This job description indicates the general nature and essential duties and responsibilities of work to be performed by someone in this position. It does not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
Application Procedure:
Apply online at http://coupeville.k12.wa.us/staff-jobs/
Current employees apply as Internal Applicant
Coupeville School District is an Equal Opportunity Employer
Coupeville School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The board designates the superintendent to serve as the district’s coordinator regarding: Title IX; Section 504/ADA; Civil Rights Compliance and to handle questions and investigate any complaints communicated to the district of alleged discrimination. Superintendent, 501 S Main, Coupeville, WA, 98239, phone: 360.678.2404.
Candidates of Diversity Are Strongly Encouraged to Apply:
Coupeville School District welcomes, values and promotes diversity, equity, and inclusion in its workforce. Candidates from diverse backgrounds are strongly encouraged to apply. This is in alignment with our CSD Equity Commitment Statement: “Whether about race, religion, language, immigration status, culture, sexual orientation, gender identity, class, or ability, or a combination of these, we know that students deserve to be honored and respected for who they are. Coupeville Schools is committed to providing a safe, equitable, and inclusive working and learning community for all.”
