Hybrid Purchasing and Inventory Technician chez Geary County USD 475

Geary County USD 475 · Junction City, États-Unis d'Amérique · Hybrid

2025-08-14 14:00:00.0

41 704,00 $US - 43 784,00 $US

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Purchasing and Inventory Technician

JobID: 4214

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
8/13/2025

Location:
Mary E. Devin Center for Education Support

Date Available:
When Filled

Closing Date:
When Filled

Additional Information: Show/Hide
Purchasing Inventory Technician

Purpose Statement
The job of Purchasing/Inventory Technician is done for the purpose/s of providing support to the purchasing process and assigned department staff with specific responsibility for processing bid and purchasing documents and materials and responding to related inquiries; and maintaining vendor/source information and inventories.

This job reports to Operations Manager.

Essential Functions

Assist in the ordering process (e.g. information for vendors, purchasing operation reports, etc.) for ensuring smooth and accurate operation of the Purchasing Department.
Assist with scheduling events in the HVAC system as well as routing HVAC issues to our third-party HVAC contractor.
Attend meetings (e.g. unit meetings, etc.) for conveying and gathering information required to perform job functions.
Compile information from a variety of sources (e.g. District purchasing policies, vendors, administration, etc.) for providing accurate and reliable information for the purchasing operation while remaining in compliance with district policies and procedures.
Inform stakeholders on a wide variety of purchasing-related topics (e.g. ordering and purchasing procedures, available funds, etc.) for facilitating the purchasing process with in established district guidelines and business practices.
Issue purchase orders with assigned limits for facilitating on-site ability to acquire required supplies and equipment.
Maintain purchasing documents, files, and records (e.g. purchase orders, vender files, bar codes, etc.) for ensuring the availability of documentation while complying with established policies and regulatory guidelines.
Perform clerical functions (e.g. distributing purchase orders, scheduling, copying, placing bar codes, etc.) for supporting departmental activities including Safety and Security, Health, Operations, Transportation, Food Service, and other various departments.
Prepare documents, files, and records (e.g. lists, control logs, reports, bar codes, etc.) for documenting activities, providing references, conveying information, and complying with established financial, legal, and administrative requirements.
Process financial data and documents (e.g. incoming purchase requisitions, purchase orders, bar code information, etc.) for supporting purchasing operation in compliance with established guidelines.
Research a variety of information (e.g. payment histories, vendor information, etc.) for ensuring the accuracy of provider payments and of Purchasing Department records and Accounts Payable.
Respond to inquiries from a variety of stakeholders (e.g. vendors, administration, staff, etc.) for providing information, direction, and referrals.
Maintain district database and accountability for all district real estate properties and equipment.
Conduct annual audits and on-site inspections to account for all district property.

Other Functions

Performs other related duties, as assigned, for ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including pertinent software applications; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include accounting/bookkeeping principles; office management
procedures; concepts of grammar and punctuation; and purchasing procedures, practices, methods, and terminology.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include adapting to changing work priorities; communicating with diverse groups; meeting deadlines and schedules; setting priorities; and working with detailed information.

Responsibility
Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and/or advising others; tracking budget expenditures. Utilization of some resources from other work units are often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience is required.

Education: High school diploma or equivalent.

Equivalency:

Required Testing                                             Certificates and Licenses

Continuing Educ. / Training                            Clearances
                                                                        Criminal Background Clearance

FLSA Status                          Approval Date                                   Salary Grade
Non-Exempt 8/2025 Level 8 $20.05-$21.05

Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access
to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive
Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please
contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000

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