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Hybrid Administrative Assistant chez Sunsrce

Sunsrce · Savage, États-Unis d'Amérique · Hybrid

Microsoft Office

Microsoft Excel

Microsoft Outlook

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SunSource and its family of companies represent 200+ locations and 3,000+ employees making up one of North America’s leading value-add industrial distribution companies.  We provide customers with products and solutions within Fluid Power, Fluid Process, Fluid Conveyance, General Industrial Components, and Industrial Service & Repair. www.sun-source.com

The primary purpose of this position is to provide administrative support to the district. Duties include general clerical, receptionist, customer service/purchasing duties and project-based work. Project a professional company image through in-person and phone interaction.


Responsibilities:
  • Field incoming calls and transfer to appropriate associate, answer all routine and non-routine questions, or take messages and direct to appropriate contact.
  • Type and design general correspondences, memos, charts, tables, graphs, business plans, reports etc. utilizing Microsoft Office.
  • Schedule and organize activities such as meetings, travel, food orders and department activities for members of the Savage location.
  • Greeting visitors at the front desk and making sure they sign in and out of the visitor logbook. This also requires you to contact the associate(s) they are visiting.
  • Purchasing supplies for production shop & warehouse when required.
  • Stocking breakroom & conference room supplies daily.
  • Managing office supply inventory and ordering as supplies as needed.
  • Sort through and distribute mail for various departments daily.
  • Confirm if any voicemails were received and direct them to the appropriate person via email or follow up verbally.
  • Set up and run reports within Trend system when requested/as required.
  • Work independently and within a team on special, nonrecurring, and ongoing projects.
  • Very experienced in Microsoft Office programs, internet, high importance on skill level of Excel
  • Work with production scheduler to build up work order packets with assembly drawings and labels daily.
  • Other various duties to be jointly determined as required. 


    • Core Competencies:
  • Organizational Skills: Ability to manage multiple tasks efficiently, prioritize responsibilities, and maintain a structured work environment while exhibiting the ability to manage time effectively.
  • Communication Skills: Proficient in both verbal and written communications, facilitating clear and effective interactions with colleagues, customers, and stakeholders.
  • Reliability: Demonstrates a high level of dependability in all aspects of the job.
  • Customer Focus: Demonstrates concern for meeting internal and external customer needs in a manner that provides satisfaction for the customer. (“Customers” can be co-workers, peers or management as well as external consumers.
  • Positive Outlook: Promotes and contributes to the idea of a positive prospect for the future of the company. Maintains stable performance and emotional control when faced with opposition, pressure, and/or stressful conditions. 


    • General Education and Experience:
  • Education – High school diploma/GED required, associate’s degree preferred.
  • Experience – 1-3 years of administrative support with the demonstrated ability to handle multiple projects and details simultaneously. Previous experience in self-direction, tact, diplomacy and a clear, courteous and professional manner.  Must have high level of interpersonal skills to handle sensitive and confidential situations. 
  • Computer Skills – Proficient knowledge in Microsoft Suite to aide in word processing, spreadsheets, reports, databases and presentations.


    • We are an Equal Employment Opportunity Employer M/F/V/D. WE PARTICIPATE IN E-Verify. If you are an individual with a disability and require an accommodation to complete the application process, please contact [email protected] to request reasonable accommodation. Only requests for accommodations in the application process will be returned.    Sun-Source | Privacy Policy
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