Hybrid Membership Accountant/Accounts Payable chez None

WORK OBJECTIVE: As the Accounts Payable-Membership Accountant, you will be responsible to process invoices for payments, issue checks and maintain AP files. You will also be responsible for managing the accounting for Miami Lakes Athletic and Golf Club membership.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within the work objective. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude upper management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Process Invoices for payments via Yardi.

• Request from new vendor the W9 and update vendors W9’s.

• Request COI from vendor who have expired Insurance.

• Updated vendors change of address in Yardi.

• Transfer Invoices from the Box to Yardi.

•  Answers Inquiries from vendors and Hospitality staff regarding checks dates and payment.

•  Process Membership Billing for Golf and Athletic Club through CSI system.

•  Reconcile and drop the daily cash deposits

•  Post payments to member accounts; process membership freeze, and cancellations as requested.

•  Processes refunds, adjustment, and late fees to members accounts

•  Processes credit cards, bank drafts, and post and deposit checks.

•  Process Golf membership renewals

•  Review aging and make collections calls for past due memberships, send out past due statements and follow up.

•  Handles member inquires via phones calls and email in friendly manner.

•  Dispute, validate, resolve, and post chargebacks to members accounts.

•  Process and post write-offs and sent past due accounts to collections through TSI system.

•  Generate EOM analysis reports from CSI system and distribute to management.

•  Updated monthly CC & EFT spreadsheet as needed by Controller.

Education:

•  High school diploma

•  Associate degree preferred

QUALIFICATIONS:

•  Must be able to interact and communicate with individuals at all levels of the company.

•  Clear and professional written, oral, and interpersonal communication skills.

•  1 – 3 years’ experience in Accounts Payable.

•  Experience with Yardi systems a plus.

•  Ability to work collaboratively with different levels within the organization, as well as vendors.

•  Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks, demands, establishing priorities and meeting deadlines.

•  Work requires continual attention to detail in composing, typing and proofing materials.

•  Must possess ability to conduct research and work with minimal supervision.

•  Excellent organizational and time management skills with the ability to multi-task and follow through.

•  Bi-lingual (English/Spanish) a plus.

KNOWLEDGE, SKILLS, AND ABILITIES:

•  Skill in the use of computers and computer systems (including hardware and software) to set up functions, enter data, and process information.

•  Skill in using mathematics to solve basic problems.

•  Skill in working independently and following through with assignments with minimal direction.

•  Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events.

•  Basic ability to operate a computer using Microsoft Office products (Word and Outlook) and learn to use applicable division and organization specific software.

•  Ability to establish and maintain accurate records.

•  Ability to review, compile, and organize forms, documents, and related records for efficient processing and proper retrieval.

•  Ability to understand and/or communicate effectively in both verbal and written format in the English language.

•  Ability to follow oral and written instructions and organize work for timely completion.

•  Ability to perform detail-oriented tasks in a high-volume work environment with minimal supervision.