Hybrid Mail Room Assistant chez Mullen & Filippi, LLP

Description

Job Title: Mail Room Assistant

Location: Sacramento, CA

Schedule: Full-Time | Monday–Friday, 9:00 AM – 5:30 PM

Compensation: $18–$19 per hour, depending on experience

Benefits: Full benefits package available, including insurance, 401k, sick leave, and vacation

Work Environment: Onsite

Mullen & Filippi LLP, a statewide law firm, is seeking a reliable and detail-oriented Mail Room Assistant to join our centralized mailing office in Sacramento, CA. This position plays a critical role in supporting our 15 statewide offices by managing all incoming and outgoing mail firm wide. If you are highly organized, tech-savvy, and enjoy working in a fast-paced, team-oriented environment, we encourage you to apply.

PROFESSIONAL RESPONSIBILITIES:

• Open, sort, and date stamp all incoming mail
• Scan and route mail to the appropriate digital queues based on urgency
• Process outgoing mail for offices without postage machines
• Maintain physical copies of mail for up to two weeks; research scanned document issues as needed
• Communicate effectively with team members and office staff regarding document placement
• Scan closed case files on an as-needed basis
• Assist with naming and saving scanned documents during downtime, supporting the digital document team as needed
• Perform additional clerical and support tasks as needed

Requirements

Ability to stand for extended periods throughout the day, and easily lift 10-15 lbs.

• Tech savvy with a strong aptitude for learning new software applications
• Proficiency in Microsoft Word and Outlook
• Experience with Merus Case Management software and Foundation AI is not required, but a plus
• Familiarity with California Workers’ Compensation forms and related legal documents is not required, but a plus
• Excellent organizational skills and attention to detail
• Ability to follow verbal and written instructions accurately
• Strong interpersonal skills and professionalism when communicating with attorneys and staff