Hybrid HR Specialist - Immediate Opening chez Aledo ISD

Primary Purpose:

Qualifications:

Major Responsibilities and Duties:

1. Coordinate recruitment efforts, including job postings, screening applications, and scheduling interviews.
2. Facilitate the hiring and initiating onboarding processes for new substitutes.
3. Input and maintain personnel information in employee databases and digital uploads of all staff.
4. Prepare, record, and distribute correspondence, forms, and reasonable assurance letters.
5. Process and receive criminal history record information and schedule fingerprinting as needed.
6. Maintain all staff fingerprinting subscriptions including deleting subscriptions as substitutes resign.
7. Attend and assist with job fairs and recruitment events.
8. Assist with professional documentation days and HR touchpoints.

9. Assist campuses in day-to-day substitute scheduling.
10. Monitor and track substitute fill rates and provide regular reports.
11. Process and receive criminal history record information and schedule fingerprinting as needed.
12. Proactively recruit substitutes for long term assignments.
13. Verify certifications for long term assignments
14. Enter absences for staff on extended leave and assign appropriately certified substitutes
15. Maintain and monitor vacant positions in the database
16. Help identify strategies to improve substitute coverage across campuses.
17. Maintain data entry of active and inactive substitute list.
18. Maintain substitute handbook.

19. Manage all resignation and termination processes, including exit emails, surveys, and system deactivations.
20. Process and scan resignations for approval and notify the appropriate personnel.
21. Pull and move I-9s for terminated staff and update records accordingly.
22. Review and update termination lists; notify the HR Director of any negative survey feedback or trends.
23. Process end-of-year service records and all mid-year service record requests.
24. Vacate positions of exiting employees in PMIS.

25. Maintain accurate employee records including name changes, and fingerprint verification subscriptions (DPS FP) and communicate with Payroll and IT as needed.
26. Ensure updates are reflected in the employee management system (Ascender), FLC, Vector, and internal rosters.
27. Process requests for official district records, including retrieving documents, copying, and mailing records.
28. Manage the records storage and destruction process for the HR records following established records retention schedule and requirements of the Texas State Library and Archives Commission.
29. Purge inactive HR records annually.
30. Update employee information (e.g., name changes) and communicate with Payroll and IT as needed.

31. Serve as a notary for the administration reception as needed.
32. Greet visitors and assist employees and applicants with completing applications and required paperwork.
33. Assist with monthly HR initiatives, including employee recognition, Circle of Greatness and Best of Bearcat prize programs.
34. Assist with Professional Learning events.
35. Provide administrative support to the HR Director and other team members as assigned.
36. Maintain confidentiality of information.

Supervisory Responsibilities:

Equipment Used:

Working Conditions: