Hybrid Front Office Receptionist chez Westtown School

Part-time Receptionist  

Westtown School seeks an experienced part-time front desk receptionist for our Main Building. We are seeking qualified candidates with superior customer service and administrative skills to answer phones, greet and direct visitors, process mail and packages, and assist various school constituents throughout the day. This is a part-time job-share position of 2.5 to 3 days per week, with flexibility needed to maintain office coverage. The regular schedule is Mondays and Tuesdays from 7:45 AM to 4:30 PM, and Wednesdays from 7:45 AM to 12:15 PM.  

Westtown School is an independent, Quaker co-educational, pre-K to 12, college preparatory day and boarding school located in suburban West Chester, PA, approximately 30 miles from Philadelphia.  Situated on a beautiful 600-acre campus, Westtown offers state-of-the-art facilities where our committed faculty and staff inspire and prepare our students to be stewards and leaders of a better world.

Essential Responsibilities

• Welcome visitors and guests, serving as the first impression-maker for the school;

• Answer incoming telephone calls and assist callers; 

• Assist with professional development tracking and reimbursement;

• Sort and distribute incoming mail to employees, residents, and students;

• Receive packages and deliveries and coordinate their pickup or distribution;

• Process outgoing mail and packages;

• Maintain postage supplies, postage machine, and administer “post office” function, including regularly depositing funds;

• Maintain shipping records and manage monthly payments;

• Maintain and process petty cash;

• Various clerical and administrative duties, as needed;

• Support annual weekend events, including Alums Weekend and graduation;

• Serve as a notary;

• Other administrative duties as assigned.

Qualifications

• Exceptional interpersonal communication skills

• Strong computer skills, particularly with G Suite

• Must love kids and enjoy the lively atmosphere of a boarding school

• Organized, dependable, and trustworthy

• Careful attention to detail with the ability to manage periodic interruptions

• A sense of humor and a can-do attitude

• A deep commitment to enhancing an inclusive school community, for children and adults, based on cultural competence, commitment to social justice, and respect for all voices

• Strong affinity for the mission of Westtown School and the school’s Quaker values.

For additional information about Westtown School and to explore current career opportunities, please visit our website westtown.edu/careers. Interested applicants can apply online by submitting their resume, cover letter, and three professional references directly to the specific job posting on the staff employment portal.