Hybrid Facility Clerk, (Full time), Emory Valley Center chez Emory Valley Center

Facility Clerk:

• Pay: $16.00ph - $17.00ph (Depending on experience)
• Benefits: Vision, Dental, Medical, Paid Time Off (PTO), Retirement Plan, and more!

The Emory Valley Center

We are a nonprofit organization located in Oak Ridge, Tennessee, that has been serving individuals with developmental disabilities since 1955. It supports children, adults, and families across 16 East Tennessee counties, offering a wide range of services including supported living, day programs, employment assistance, early intervention, family support, and therapies such as speech, occupational, and behavioral health. The center also operates the Emory Valley Early Learning Center, an inclusive preschool licensed by the Department of Human Services. In 2016, Emory Valley Center opened a new facility to expand its services and continue its mission of promoting independence, dignity, and community inclusion for individuals with disabilities.

Responsibilities:

The Facilities Clerk is accountable for supporting facilities, activities and programs. The Facilities Clerk functions at a level to perform both routine and non-routine duties as dictated by the nature of the work promoting efficient and organized operation of departmental activities. Position coordinates and oversees work, scheduling, fee collections and assist in maintaining facilities.

• Prepare lease agreements for Emory Valley Center tenants.
• Collect security deposits and rental income from EVC tenants.
• Maintain tenant utilities including telecommunications, cable, and internet services.
• Monitor facilities to ensure equipment and materials are safe, clean, and well-maintained.
• Schedule, organize, and oversee various activities, programs, and special events.
• Respond to inquiries and requests regarding facilities, determining individual needs and providing appropriate assistance.
• Assist with the resolution of minor routine administrative and operational issues; communicate effectively with other departments.
• Manage and coordinate assigned facilities projects and activities, including planning, documentation, and implementation.
• Prepare or review bid documents, resolutions, change orders, and grant reports.
• Maintain compliance with regulatory agencies, including the Planning Commission and state authorities.
• Assist with scheduling work, minor budget administration, and customer service functions.
• Maintain fleet files, inventories, and vehicle maintenance records.
• Generate weekly preventative maintenance (PM) reports.
• Transport fleet vehicles to and from vendors or customer locations as needed.
• Notify the Facilities Director of safety hazards or necessary repairs promptly.
• Move and set up furniture, equipment, and supplies for events, either manually or using hand trucks.
• Complete all facilities-related documentation, ensuring compliance with HIPAA and internal privacy standards.
• Utilize electronic systems and software critical to EVC operations.
• Maintain confidentiality concerning applicants, employees, and individuals’ protected health information in accordance with HIPAA.
• Perform other duties as assigned by the Facilities Director and/or President.

Requirements

• High School diploma or equivalent with associates degree/additional industry certifications preferred.
• Must be at least 18 years old.
• A minimum of two years of directly related facility and fleet experience required.
• Department of Disability and Aging/Managed Care Organizations designated online training and any other required training.
• Valid Tennessee driver’s license and good driving record.
• Willingness to work nights, weekends, and holidays
• Knowledge of standard facility and fleet operations.
• Knowledge of occupational hazards safety rules
• Competent at conducting building inspections to determine signs of vandalism or needed repair.
• Ability to maintain safety in all environments.
• Ability to lift a minimum of 50 pounds.
• Advanced computer skills, including Word and Excel.
• Basic understanding of repair and construction practices associated with tools and equipment, as well as fundamental knowledge of vehicle repair.

Benefits

• Health, Vision, and Dental Insurance
• 403(b) Retirement Plan
• Paid Time Off
• Life Insurance
• Employee Assistance Program
• Referral Program
• Gym Membership and more!

If you're interested in applying for the Facility Clerk, role or learning more about Emory Valley Center, please apply via the provided links or contact Connor Mitchell at [email protected]

Emory Valley is an equal opportunity employer. It is the policy of the Center to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.