Hybrid Facilities Manager chez LSP Operations, LLC

Description

The Facilities Manager is responsible for overseeing the maintenance, repair, and overall operational readiness of designated properties. This includes the coordination and management of third-party vendors across various trades, ensuring the upkeep, safety, and functionality of all facilities. This role plays a vital part in supporting the physical environment where our teams and students thrive.

Key Responsibilities

•  Schedule, coordinate, and ensure completion of preventative, routine, and emergency maintenance and repairs across designated properties.
•  Manage landscaping and snow removal services, ensuring safety and aesthetic standards are met.
•  Review, negotiate, and renew service contracts for applicable trades such as HVAC, fire protection, landscaping, winter weather, environmental, safety, and security services.
•  Respond to after-hours and emergency situations as needed to minimize disruption and ensure safety.
•  Oversee HVAC systems by managing vendor relationships and contracts related to heating, ventilation, and electrical systems.
•  Coordinate facility security operations through relationships with alarm and monitoring service providers.
•  Develop, review, and implement facility operations and maintenance procedures, including preventative maintenance schedules, space planning strategies, and renovation projects.
•  Support the setup of new school locations, including vendor coordination and site preparation.
•  Travel as needed to support both new and existing locations, based on operational demands or emergencies.
•  Review vendor invoices for accuracy and completeness; ensure all necessary vendor documentation (W-9, Certificates of Insurance, etc.) is obtained before payment approval.
•  Participate in additional business functions and special projects as assigned by management.

Working Conditions

•  Requires local and out-of-town travel to support facilities as needed.
•  Position may involve responding to urgent or emergency situations during evenings or weekends.
•  Primarily office-based with regular visits to various school properties.

Requirements

•  Strong interpersonal and communication skills with a collaborative and professional demeanor.
•  Demonstrated ability to manage multiple vendors and service providers across multiple locations.
•  Basic understanding of MEP (mechanical, electrical, plumbing) systems.
•  Proficiency in navigating PDF documents, Excel spreadsheets, and Word documents.• Experience with landscaping and/or snow removal services is preferred.
• Property management experience is a plus.
• Self-motivated with strong organizational skills and a proactive approach to problem solving.
• Flexibility to travel

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