Hybrid Deputy Director, Admissions chez UChicago

Department

ESA Undergraduate Admissions - Group 3

About the Department

The Office of College Admissions has a staff of over 40 people. They manage marketing to and recruitment of prospective students as well as the admissions process. The Office of College Admissions is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. Of its several schools and departments, The College is the single-largest entity and this office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. http://www.collegeadmissions.uchicago.edu.

Job Summary

The ideal candidate for this position will draw on knowledge and experience of the admissions process to support the work of the Office of College Admissions. Deputy Directors are expected to work independently and serve in a leadership role within the office, work well both individually, and in teams, to problem solve, manage projects, and act as a positive representative of the University of Chicago. Furthermore, they are to leverage best practices and coordinate projects and initiatives that fall outside of their own team and require working across the department, division, and University. All Admissions staff members act as a first line of engagement for prospective students and manage general recruitment and application review responsibilities in addition to managing other projects within various teams.

Responsibilities

• Manages a domestic or international territory and is the primary evaluator of applications for admission from those territories. Serves as a member of the Admissions Committee.
• Managing the territory includes conducting high school visits, attending college fairs, and hosting presentations either virtually or by travel to the territory. Territory travel may last 4-6 weeks over the course of a year.
• Coordinates staff among various teams across the department, division, and University to appropriately execute programs and initiatives.
• Serves as a senior leader to the department and in an advisory role to the Director and Dean of Admissions.
• Delivers information sessions, specialized presentations, and participates in virtual and on-campus events for prospective students.
• Responds to inquiries via phone and e-mail providing a positive experience for all who interact with department.
• Reviews applications of first year, transfer, and summer program applications.
• Each Deputy Director will have ownership and leadership for special projects in the office. Portfolios include working with current student employees, low-income, under-represented, and first-generation applicants, through print and web publications and social media, with programs and events, and more.
• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
• Recruits and/or evaluates applicants for admission by interviewing, reading applications and summarizing evaluations. Completes these tasks independently or with some guidance and instruction from others.
• Travels and recruits in an assigned geography, assisting with planning and delivering public presentations, special events, and other recruitment activities.
• Participates in special projects such as developing marketing materials, monitoring budgets, and recruiting underrepresented groups with moderate/high levels of authority.
• May manage student workers and/or full-time staff.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Designs plans to increase brand awareness and alumni engagement as it relates to the College's admissions in the relevant region. Develops relationships with high schools and school counselors in the area. Plans and attends yield events, information sessions, and college fairs.
• Expands outreach messaging via alumni clubs and special events and/or reunions. Maintains updated alumni contact records and cultivates new contacts in appropriate industries. Manages portfolio of prospective students that require special handling.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree or higher.

Experience:

• Background working with college-aged students and/or new recent college graduates strongly preferred.
• Expertise in program development, or a related area.
• Developing and delivering presentations, and communicate to large groups as well as one-on-one with students, senior management, faculty, and alumni.

Certifications:

• Valid United States driver’s license

Technical Skills or Knowledge:

• Microsoft Excel and PowerPoint.
• Proficient utilizing Zoom, Microsoft Teams, or other digital platform for meetings and events.

Preferred Competencies

• Deep commitment to customer service, strong interpersonal skills and a high level of professionalism when interacting with internal and external clients.
• Support students, staff, and other constituents from diverse backgrounds.
• Multitask, meet deadlines, and work successfully and positively in a fast-paced environment.
• Demonstrated success in maintaining collaborative relationships with diverse constituencies.
• Excellent verbal and written communications skills; strong interpersonal, quantitative, and networking skills.
• Develops strong relationships with a wide variety of constituents, including employers and external partners like alumni and parents, students, faculty, staff, and senior leadership.
• Outcomes-driven and action-oriented attitude, prioritize work and meet deadlines.
• Problem-solving and reasoning, critical thinking and decision-making skills.
• Exemplary organizational skills and attention to detail.
• Handle sensitive matters with tact and discretion, and maintain confidentiality.

Working Conditions

• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Professional References Contact Information (3)(required)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

Yes

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$82,712.00 - $107,038.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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