About the job
Application period 02-May-2024 to 15-May-2024
Functional Responsibilities:
The functional responsibilities include:
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!
Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Functional Responsibilities:
The functional responsibilities include:
- Site Cleanup and Governance:
- Identify and assess inactive or obsolete SharePoint sites.
- Collaborate with site owners to determine site relevance and usage.
- Implement site policies to control site proliferation.
- Define the lifecycle of sites by specifying closure and deletion timelines.
- Ensure compliance with organizational guidelines and legal requirements.
- Site Closure and Deletion:
- Create and manage site policies for automatic site closure and deletion.
- Specify rules for when sites should be closed and deleted.
- Communicate with site owners regarding site closure timelines.
- Monitor site closure progress and enforce policies.
- Storage Optimization:
- Monitor storage usage across SharePoint sites
- Identify large files, outdated documents, and excessive versions.
- Educate site owners on best practices for document management.
- Implement version trimming to avoid unnecessary storage consumption.
- User Training and Support:
- Provide guidance to site owners on site management best practices
- Conduct training sessions on SharePoint governance and cleanup.
- Assist users in understanding site policies and their impact.
- Reporting and Analysis:
- Generate regular reports on site usage, closures, and deletions.
- Analyze trends and recommend improvements.
- Collaborate with IT teams to optimize SharePoint performance.
- Education
- Advanced degree (Master’s degree or equivalent) in Computer Science, Information Systems / Technology, or related field.
- A first level university degree with an additional two years of relevant experience may be accepted in lieu of an advanced university degree.
- Required Work Experience
- A minimum of five (5) years of experience with SharePoint Online Administration, Migration and/or Governance
- Demonstrated recent experience in SharePoint permissions, site structure, and/or metadata
- Experience with Microsoft 365 Groups and associated site collections
- Desired Work Experience
- SharePoint certification (e.g. Microsoft Certified: SharePoint Administrator)
- Experience with PowerShell scripting for SharePoint management
- Understanding of document retention policies and compliance
- Strong communication and collaboration skills
- Languages
- Fluency in English (read, write, speak) is required.
- Knowledge of another UN language (Spanish, Arabic, Russian, and Chinese) is an asset.
- Other Requirement: **This is a home based position, the selected candidate is expected to follow EDT working hours (9 a.m. to 5 p.m. EDT Monday through Friday)**
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!
Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
