Director, Facilities Services at Napa Valley College

About the Department

Position Duties

Essential Functions

• Administers programs and services (e.g. custodial services, energy conservation strategies and programs for existing facilities and new construction; key-control program, etc.) for the purpose of implementing and maintaining NVC services and programs.

• Coordinates development and implementation of a variety of projects and related activities (e.g. district facilities master plan, construction of non-bond funded facility construction, confers with architects and contractors, prepares required records and reports, liaisons with President and other Administrators, etc.) for the purpose of ensuring implementation of projects, in compliance with all regulations and policies and efficient operation.

• Directs facilities services and the implementation of new programs and processes for the purpose of providing services within established timeframes and in compliance with related requirements.

• Facilitates and participates in meetings, workshops and seminars (e.g. local, regional, and statewide meetings; committees, department meetings, chair/co-chair District’s Facilities Committee, etc.) for the purpose of identifying issues, developing recommendations, supporting staff, conveying and gathering facilities related information required for Napa Valley College, and serving as a District representative.

• Implements preventive maintenance program (e.g. necessary procedures, etc.) for the purpose of ensuring that routine and emergency maintenance issues are resolved in a timely manner and ensuring effective operation of maintenance and repair equipment.

• Implements risk management and its related activities (e.g. property and liability insurance, student insurance program, works collaboratively with Human Resources regarding workers’ compensation and reasonable accommodations in the workplace, oversees preparation of reports and documentation, etc.) for the purpose of ensuring effective risk management and meeting mandated requirements and established guidelines.

• Manages a wide variety of program components (e.g. surplus property, lighting and climate control, warehouse, mail services, facilities usage by outside groups, etc.) for the purpose of ensuring efficient implementation and district compliance with established guidelines.

• Manages budget allocations, expenditures and related financial activities for assigned areas for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and fiscal practices are followed.

• Monitors use of facilities by a variety of groups (e.g. outside groups, sports and athletics, clubs, etc.) for the purpose of ensuring costs, accessibility and facility preparation within college guidelines.

• Oversees district vehicles (e.g. maintenance, control, and dispatch, etc.) for the purpose of ensuring efficient operation of equipment.

• Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.

• Provides leadership and oversight (e.g. day to day operations of the department, including grounds, maintenance, warehouse, mail service, serving as District Safety Officer, etc.) for the purpose of identifying issues, developing processes and recommending action plans to efficiently operate the department.

• Responds to safety or environmental concerns for the purpose of investigating and/or recommending remedial actions.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects and programs; and administering personnel policies and procedures.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; personnel processes; standard business practices; campus building programs, processes; and management principles and practices.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a variety of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; meeting deadlines and schedules; setting priorities; working with multiple projects, frequent interruptions, and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; facilitating communication between persons with frequently divergent positions; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; managing a department; supervising the use of funds. Utilization of significant resources from other work units is sometimes required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.

Working Environment

he usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed under some temperature extremes and under conditions with exposure to risk of injury and/or illness.

Experience: 

Job-related experience with increasing levels of responsibility.

Education: 

Bachelor’s degree in job-related area.

Equivalency: 

Four (4) years of lead/supervisory experience in facilities/custodial/groundskeeping supervision and operations.

Certificates and Licenses

Valid CA Driver's License & Evidence of Insurability

Continuing Educ. / Training Clearances

• Maintains Certificates and/or Licenses Criminal Background Clearance

• Tuberculosis Clearance

Other Qualifications