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Pre K Grant Secretary at Decatur Public Schools District #61

Decatur Public Schools District #61 · Decatur, United States Of America · Onsite

2025-08-26 14:00:00.0

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Pre K Grant Secretary

JobID: 9697

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
8/25/2025

Location:
Pershing Early Learning Center

Date Available:
ASAP

Closing Date:
09/09/2025

Additional Information: Show/Hide
TITLE: Pre-K Grant Secretary

QUALIFICATIONS:

High school diploma or equivalent
Excellent computer, record keeping, and organizational skills
Effective communication and interpersonal skills
Ability to work independently, recognize priorities in work load, and shift between tasks as needed
Ability to maintain confidentiality

REPORTS TO: Assistant Principal and/or Principal

JOB GOAL:
To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders.

ESSENTIAL FUNCTIONS:
The following are the essential functions, including but not limited to, the following job duties as assigned:

Serves as receptionist in person and by telephone
Manages the screening process, including but not limited to scheduling screenings, obtaining grant-required eligibility information from families, assembling and maintaining screening files, assessing eligibility, and making classroom placements in consultation with administration.
Maintains confidentiality in all situations
Prepares, distributes, and files documents and records
Maintains student information, such as demographics, attendance, discipline, grades, and schedules
Maintains student records, such as registration, lunch forms, bussing, and cumulative folders
Processes bank deposits, petty cash, payroll, instructional material fees, and other financial records
Maintains documentation for building access, including keys and prox cards
Maintains staff records, such as substitutes and payroll
Receives and processes materials, purchases, and school mail
Keeps records for state grant including enrollment figures.
Maintains office equipment, building inventory, and storeroom
Assists with care of sick and injured children as appropriate for the position
Performs other job-related duties as directed

TERMS OF EMPLOYMENT:
8 hours per day for 220 in accordance with the collective bargaining agreement

CLASSIFICATION: B

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment

The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate.

Physical

While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.

Vision

Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.

Hearing

The employee is required to hear in the normal audio range, with or without correction.

Mental Demands

While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.

This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 – JUNE 30, 2025.

The Salary Schedule is attached above. Benefit information can be found HERE.

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Pre K Grant Secretary at Decatur Public Schools District #61

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Pre K Grant Secretary at Decatur Public Schools District #61

Additional benefits

Other home office and work from home jobs

Small Learning Community Secretary

Yearbook Advisor

Executive Administrative Assistant to Chief Human Resources Officer

Search job

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