Hybrid Construction Administrator (On-Site at KPG Office) at Kittle Property Group

EXPECTATION FOR ALL EMPLOYEES

Supports the organization's mission and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to our community, and accountability and ownership.

POSITION SUMMARY:

Responsible and accountable for administrative and organizational support of the construction department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·           Prepares and tracks all trade subcontractor’s contracts, change orders and purchase orders for assigned projects.

·           Data entry into accounting/ project management system for all assigned projects.

·           Maintain subcontractor contact list in Outlook, as well as any applicable accounting/project management system(s) for assigned projects.

·           Distribute documentation, as needed, for all assigned projects.

·           Organize and maintain the home construction project files and applicable correspondence for assigned projects.

·           Ensure all certificates of insurance required for each trade contractor are accurate, current, and in compliance with the contract documents as well as maintain the organization of all insurance certificates for each project.

·           Provide site superintendents on assigned projects with required safety manuals, toolbox talks, posters, hard hats, and other necessary equipment.

·           Maintain electronic files for assigned projects.

·           Ensure that all project preconstruction items are complete.

·           Ensure that projects are properly closed out and all documents are filed for assigned projects.

·           Maintain and/or distribute AIA documentation, Certificates of Occupancy and G704s for assigned projects as needed.

·           Receive completed punch lists and acceptance forms for assigned projects.

·           Complete Operations and Maintenance Manual for assigned projects and distribute as needed.

·           Other duties as assigned.

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

·           High school diploma or general education degree (GED)

·           1 year of work experience preferred, but not required

·           Language Skills – Ability to read, write, speak, and interpret rules, procedures, routine reports/correspondence and to speak effectively with groups of employees..

·           Math Skills – Ability to add, subtract, multiply, divide using whole numbers, fractions, and decimals. Ability to compare rate, ratio and percentages and interpret basic graphs.

·           Reasoning Skills – Ability to apply common sense understanding to carry out instructions in written, oral, or diagram form. Ability to deal with problems that involve concrete variables in standardized situations.

·           Computer Skills – Intermediate experience with MS Office, MS Outlook, and Internet Explorer.

TRAINING REQUIREMENTS:

·           Ongoing professional development.

PHYSICAL DEMANDS:

·           Rarely must stand, walk, stoop, kneel, crouch, crawl, bend or lift up to 25 pounds.

·           Occasionally must use hands to finger/handle/feel and reach with hands/arms.

·           Regularly must sit, talk, and hear.

·           Close vision is required.

WORK ENVIRONMENT:

·           Normally works in an environment with moderate noise.