Hybrid Senior HR and Office Administrator at Easyship

Easyship is revolutionizing logistics for eCommerce. With our all-in-one cloud based shipping software, businesses of all shapes and sizes have the tools needed to scale globally. At Easyship we believe in accelerating borderless commerce. We’re proud that a diversity of small business owners, crowdfunding campaigns, and global brands trust Easyship as their gateway to the world. To learn more about us click here.

Job Title: Senior HR & Office Administrator

Location: Bengaluru, Karnataka, India
Working Hours: UK Business Hours (1:00 PM – 10:00 PM IST, Monday to Friday)
Office-based: 5-days week working from the office
Experience Level: Experienced

Role Overview

We are seeking a proactive and detail-oriented HR & Office Administrator to manage day-to-day HR functions and oversee all administrative operations in our India office. This hybrid role requires a professional who can seamlessly handle employee lifecycle management, maintain office infrastructure, ensure compliance with statutory requirements, and contribute to building a positive work culture.

Key Responsibilities

Human Resources Administration:

• Manage end-to-end employee lifecycle: onboarding, induction, documentation, exit process.
• Maintain HR records including employee files, attendance, leaves, and database updates.
• Support employee engagement initiatives.
• Ensure compliance with local labor laws, HR policies, and statutory regulations.
• Handle HR-related queries from employees and act as the first point of contact for HR issues.
• Maintain confidentiality of employee information and sensitive company data.

Office Administration:

• Oversee daily office operations and facility management (cleanliness, maintenance, utilities, repairs).
• Manage office supplies, inventory, vendor coordination, and procurement.
• Liaise with external service providers (IT support, security, etc.).
• Organize and coordinate internal/external meetings, events, and training sessions.
• Maintain office infrastructure, ensure adherence to health and safety regulations.
• Support visiting employees or guests with logistics and office needs.

What will you bring?

• Strong communication and interpersonal skills.
• Uphold corporate HR practices, guidelines, and policies.
• Organized, detail-oriented, and self-motivated.
• Encourage positive employee relations and monitor organizational health.
• Strong hands-on experience with Excel and data management is essential.
• Prior experience working across time zones or with international teams is a plus.

Qualifications:

• 5 years of experience in HR and /or office administration roles.
• Prior experience in a multinational or mid-size corporate environment is preferred.
• Bachelor’s degree in HR, Business Administration, Commerce, or a related field is preferred but not mandatory.