Hybrid Payroll Coordinator at Newberry Library

ABOUT THE NEWBERRY: The Newberry collection—some 1.6 million books, 600,000 maps, and 5 million manuscript pages—is a portal to more than six centuries of human history, from the Middle Ages to the present. We connect researchers and visitors with our collection in the Newberry’s reading rooms, exhibition galleries, program spaces, classrooms, and online digital resources.

Since its founding in 1887, the Newberry has remained dedicated to deepening our collective understanding of ourselves and the world around us. As individuals engage with Newberry collections and staff, they discover stories that bridge the past and present and illuminate the human condition.

The Newberry’s community of discovery is driven by a shared commitment to promoting research, inspiring learning, and using inquiry across the humanities as a tool to engage critically in a vibrant democratic society.

SUMMARY: Reporting to the Director of Human Resources, the Payroll Coordinator is primarily responsible for performing all steps of the library’s payroll processing. The Coordinator will also execute payroll-adjacent duties, such as human resources information system (HRIS) entry and maintenance, and benefits administration. The Coordinator liaises with the Finance/Accounting department, communicating all relevant HR-related financial information in a clear, timely, and accurate fashion.

RESPONSIBILITIES:

• Conducts all aspects of the biweekly payroll process, including timecard verification, exception tracking, discrepancy resolution, and record keeping
• Collaborate with oversight and input from the Director, Finance/Accounting department staff, and other relevant colleagues;
• Generates regular and ad hoc employee demographic, financial, and benefit reports;
• Addresses staff inquiries and resolves issues relating to payroll and benefit enrollment;
• Processes employee transactions, including new hire entry, status changes, terminations, and benefits administration, and maintains personnel records within the organization’s HRIS;
• Administers benefit plan transactions, ensuring timely enrollments, changes, and terminations;
• Manages benefit bill processing and performs reconciliation, ensuring that billing corresponds with correct payroll deductions and HRIS data;
• Tracks COBRA enrollments and benefit premium payments;
• Assists with ad hoc administrative finance/accounting projects, and;
• Performs other additional tasks needed.

QUALIFICATIONS:

• Bachelor’s degree in accounting, business, finance, human resources or related field preferred; depth of experience in lieu of an academic degree will be considered.
• Minimum of three years of relevant professional work experience required; experience with a minimum workforce of 50 strongly preferred.
• Familiarity with an HRIS, such as ADP Workforce Now (preferred), Paylocity, or a similar web-based system required.
• Solid understanding of payroll best practices, including basic knowledge of payroll law/regulations.
• Sharp attention to detail with an eagerness to identify and correct issues expeditiously.
• Excellent verbal/written communication skills with a demonstrated ability to interact with employees at all levels;
• Strong organizational, analytical, and problem-solving skills;
• Working knowledge of Microsoft Office, with proficiency in Excel and Word