- Supports the front counter and office traffic providing assistance across a variety of topics including but not limited to early/late departures/arrivals, visitor sign in/out, parking passes, locker assignments, and student/staff in-school contact as necessary. Facilitates general customer service assistance for staff, parents, visitors, vendors, and student questions and concerns. This position shares telephone and front counter responsibilities with other staff and must work cooperatively to ensure department phone coverage is maintained.
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- Monitors and processes daily student attendance data entries in collaboration with, or in the absence of, an assigned Attendance Secretary. Duties include entries to the student tracking database and maintaining attendance records according to district policy and generates a variety of attendance related reports for administrative staff and state compliance requirements. Provides substitute teacher assistance regarding attendance and general overall school lay-out. Also, assists with annual responsibilities including the annual October Count.
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- Maintains timely updates to the student cumulative (CUM) files and student tracking database in accordance with district policy. This responsibility is completed in conjunction with other school staff to coordinate and document new student enrollments, and oversee student transfer requests in compliance with School of Choice policy. Working closely with Assistant Principal(s) in the suspension and expulsion processes employee researches, compiles, and submits comprehensive and confidential student information according to District policies.
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- Provides administrative/secretarial support through a wide variety of operational tasks which may include but are not limited to, scheduling building usage, handling the mail, processing work orders, ordering supplies, arranging travel, maintaining the school’s handbooks, updating District’s parent communication website, and preparing correspondence.
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- Receives, processes and records all SBA deposits and accounts payable activity in the absence of an SBA/Finance Secretary. Using budgeted instructional funds and/or SBA funds this position administers deposits to and payments from the school’s petty cash fund, SBA checking account, and school’s procurement cards. As requested this position may reconcile the weekly “Plastic is Good” (PIG) report.
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- Performs the duties of the Health Assistant and/or Work Room Assistant in their absence. These duties may include responsibility for monthly monitoring of the Automated External Defibrillator (AED) machine.
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- Provides training, task assignment, and supervision for Office Student Aides and school volunteers as assigned. Also, as needed coordinates and assists in practice Safety Drills such as, fire, emergency, shelter-in-place, lock-down, etc.
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- Performs other duties as assigned.
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