Hybrid Out of School Time Site Coordinator at Duluth Area Family YMCA

Job Title: Out of School Time Coordinator   

FLSA Status: Exempt  

Job Type: Full-Time  

Reports to: Out of School Time Director  

Summary/Objective  
The Site Coordinator is responsible for the development, coordination, facilitation and safety management of a collaborative Out of School Time program for school aged youth.  

Our Culture 

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

Essential Functions  

• Recruits, hires, trains, schedules, and supervises all staff in accordance with State Certification requirements and YMCA policies/HR procedures.
• Works with Branch staff and partners to provide in depth training and ongoing support to staff as well as the facilitation of regular staff meetings.
• Provides direct service and management of school aged youth in the program and builds effective, authentic relationships with participants and guardians while helping them connect with each other and the YMCA.

• Supports program registrations. Includes sending confirmation emails to all participants, keeping rosters up to date, notifying staff and volunteers of any important information regarding each participant, keeps emergency information up-to-date and accessible for all staff, and assists with childcare county assistance paperwork.
• Handles any incidents in a prompt, efficient, and professional manner in accordance with outlined policies and procedures along with submissions of incident reports.
• Develops programming in accordance with program goals/structure, objectives and strategies of the YMCA and State Certification. 
• Develops and manages programming for break days and summer (may be moved to another location if the main site is closed) in collaboration with others.
• Develops solid relationships with partner sites and other collaborative partners to accomplish the goals of the program.
• Develops and maintains caregiver relationships; communicate via in-person, phone, email, and social media (regular Facebook postings).
• Manages budget for staffing, supplies, services, and transportation.
• Participates in Association and assists in Branch fundraising efforts.
• Fosters an inclusive environment appreciative of differences in the workplace. Meaningfully participate in and lead efforts to support the Y’s commitment to equity and diversity.
• Follows YMCA and State Certification procedures and policies to manage risk for the program.
• Oversee behavior management of participants and follows program behavior rubric.
• Conducts required evaluation and tracking of program data along with tools for continuous program improvement.
• Completes other duties as assigned and meets deadlin

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