Hybrid Administrative Specialist 1(Agriculture Services Division Program Assistant) at Oregon Department of Agriculture

Initial Posting Date:

08/01/2025

Application Deadline:

08/08/2025

Agency:

Department of Agriculture

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Administrative Specialist 1(Agriculture Services Division Program Assistant)

Job Description:

The Oregon Department of Agriculture (ODA) is currently recruiting for an Administrative Specialist 1 position within the Agriculture Services Division. This position supports the department’s mission to safeguard Oregon's agriculture, natural resources, working lands, economies, and communities through assistance, compliance, and market support. 

Oregon Department of Agriculture – Who we are:

At the Oregon Department of Agriculture (ODA), employees work with a dynamic and supportive team of mission-focused individuals tasked with ensuring healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. Diversity, Equity, and Inclusion are embedded in the Department of Agriculture core values. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Learn more about what we do here

What you’ll be doing:

As an Administrative Specialist 1, Agriculture Services Division Program Assistant, you will be part of the Agriculture Services Division, a group of programs that work together statewide to assist Oregon’s agriculture producers to successfully sell and ship products worldwide. The Shipping Point Inspection (SPI) Program provides a variety of services for the inspection, verification, and certification of Oregon commodities prior to their shipment into US and world commerce channels. These include impartial third-party inspection of product to determine grades of fruits, nuts, and vegetables and implementation of alternative inspection programs where ODA staff collaborate with customers to provide inspections. SPI program staff provide inspections and issue phytosanitary certificates to support export of Oregon agriculture commodities.

In this position, you will provide administrative support to the Shipping Point Inspection Program and other Agriculture Services Division programs as needed.  This position provides general administrative support to division programs and managers as well as entering certificates, assisting with invoicing and timekeeping and  receives and processes phytosanitary certificates.  This position is in the Hermiston Shipping Point District based out of Hermiston, OR.

The Administrative Specialist 1, Agriculture Services Division Program Assistant is a full-time seasonal position, located in Hermiston, Oregon. This is an in-office position without the possibility for a remote or hybrid work schedule.

Click here to view a full description of this position.

What we’re looking for

To Qualify for the Position, You Need:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.

OR

An equivalent combination of education and experience.

A valid driver’s license and an acceptable driving record.

Requested Skills:

• General knowledge of Oregon agriculture and inspection processes.

• Proficiency in executing a range of clerical and administrative functions, with strong technical and secretarial support capabilities. Experience should include computer proficiency using Microsoft Word, Excel, Outlook, and Teams, Adobe Acrobat, etc.

• Experience reviewing invoices and processing payments.

• Demonstrated proficiency in interpreting laws, rules, policies, or procedures and applying those interpretations to process applications or make determinations.

• Experience providing customer service to a variety of individuals from diverse backgrounds, including people who may be facing challenging circumstances or stressful situations.

• Ability to communicate orally and in writing with a variety of people to obtain or provide information.

• Demonstrated experience

Projected Recruitment Timeline

• Recruitment Closes: August 12, 2025

• 1st Round of Interviews: Week of August 18th

• 2nd Round of Interviews: TBD

• Anticipated Start Date: September 1, 2025

*These dates are approximate and may change. *

** We are most interested in finding the best candidate for the job and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the requested skills. If you are excited about this position, we encourage you to apply. If you are unsure as to whether you meet the minimum qualifications of this position, please contact our human resources department to discuss your application.

How to apply:

• Resume and Cover letter Required. Show us how you meet the qualifications and requested skills in your application. Applications without the requested documents attached will not move forward in the recruitment process.

Upon submitting your application, please be sure to check your account for pending questions and tasks such as declaring Veterans' Points and attaching supporting.

• Current state employees – please apply through your employee Workday account.

What’s in it for you

The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. More information is available from the Public Employees Benefit Board.

Additional Information:

• Current state employees, please apply through your employee Workday account.

• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered.  The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.  On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.

• Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity. Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate’s professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range. Candidates new to state service typically receive a salary within the first half of the salary range.

NOTE: Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

United States Employment Eligibility: The Oregon Department of Agriculture does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate, you must present your I-9 acceptable documents (See page 3) for employment verification.

Questions/Need Help?

If you have questions about the recruitment or need an accommodation for the recruitment process, please email to: [email protected] or call 503-986-4584.

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