Hybrid BUSINESS OFFICE CLERK - ORENDA EDUCATION - GEORGETOWN TEXAS at Orenda Charter School

• Files, scans and organizes paperwork for the Business Office (both digital and hard copy)
• Sorts, date stamps, organize, and distributes daily mail incoming to the District Office
• Assists with copying, scanning, and making folders
• Assists with preparing memos, correspondence and other documents/reports 
• Assists with record keeping including labeling retention boxes
• Assists with ordering food for training, meetings or staff appreciation events
• Make travel arrangements for employees and student groups as needed (such as hotel reservations)
• Maintain spreadsheet tracking travel arrangement activity
• Maintain spreadsheet and coversheet for field trips and fundraisers
• Assist with weekly phone lunch coverage for district phone calls
• Other duties as assigned

• Preparing and mailing weekly Accounts Payable (AP) checks including metering the envelopes
• Making envelopes with return address for weekly AP mail out
• Weekly scanning of AP invoices paid and attaching scanned documents in Frontline accounting system to corresponding payments (for invoices and reimbursements)
• Assist with outstanding check correspondence for over 90 days 
• Gather credit card receipts, match to the statement and contact staff missing receipts
• Regularly help with counting funds received (dual control)
• Assist with bank deposits
• Assist with mail outs for returned checks
• Distributing activity fund reports to staff by email

• Assist payroll office with substitute reporting as needed – includes printing the daily sub boards and sign-in sheets and putting together the monthly sub timesheets
• Organize missed punch forms and assist with report tracking
• Assist with checking status of payroll forms needed from Frontline Central and print forms received
• Pull excessive absence reports to distribute throughout the school year
• Assist with the quarterly Department of Labor report

• Prepare monthly staff Birthday card mail out
• Assist with creating flyers – birthday and other HR events
• Assist with staff appreciation events (ordering, buying supplies and putting things together such as Easter eggs)
• Assist with maintaining current HR/Labor Law posters
• Assist with record retention of folders 
• Assist with other HR projects, trainings or events as needed

•  Interpersonal – Motivates and provides access to information, empowering appropriate decision making and/or process participation
• Functional – Contributes to the efficiency of the organization
• Decision Making – Makes decisions based upon the best interest of the organization
• Service Excellence – Demonstrates commitment to service and contributes to a positive, caring environment

•  Duties involve sitting most of the time, bending, lifting, and standing. 
• Variable duties and occasional irregular work hours. 
• Ability to operate computer and other office machines. 
• Repetitive hand motions and prolonged use of computer terminal.

• High School or GED, some college preferred

• Two years or more of clerical experience preferably in a public education environment               

• Effective organization and time management skills. 
• Good computer skills (to include typing, creating documents and spreadsheets and comfortable working with online systems), file maintenance and other office machines. 
• Basic reading, writing, and arithmetic skills required. 
• Knowledge of Microsoft Office (word processing), Google email and telephone protocol. 
• Duties require professional verbal and written communication skills.
• Keen attention to detail and ability to work independently on tasks/projects. 

Benefits: 
Medical only