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Hybrid Office Manager at Tomtom

Tomtom · Gent, Belgium · Hybrid

Microsoft Excel

Microsoft Outlook

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What you'll do
  • Act as main point of contact for office vendors, developing and maintaining relationships with landlord, contractors, maintenance companies, supply vendors, etc.;
  • Service Desk Management - managing all workplace related requests and questions. Responsible for incoming tickets and distributing them to the right persons;
  • Monitor and follow-up on building maintenance issues and projects;
  • Maintain general orderliness, cleanliness and professionalism of the office atmosphere;
  • Facilitate office events to maintain a thriving company culture and enhance community engagement;
  • Research, source and manage the purchasing and maintenance agreements for your office;
  • Continue existing projects and develop innovative ways to meet the needs of our employees and guests;
  • Assist with operational Fleet management;
  • Assist with general operational office tasks related to HR, IT and Finance;
  • Ensure security and health & safety measures to safeguard employees, guests, and company assets in the office environment.


    • What you'll need
  • 2 years of experience in building maintenance, workplace management or contract management;
  • Flexibility (fixed working hours with additional on call duties);
  • Proficiency in office tools and processes, working knowledge of MS Office, Outlook and modern online communication tools; 
  • Positive attitude & “can-do” mentality that is customer service oriented;
  • Strong organizational skills and attention to detail, ability to multi-task;
  • Ability to work independently as well as with a team, excellent follow-through and follow-up skills;
  • Good communication skills and a strong command of English and Dutch, both spoken and written;
  • Able to bring fun into the workplace and foster the TomTom spirit and culture.
    • Apply Now

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