Hybrid Office Manager at CENTRIC SOFTWARE INC

Your responsibilities — with the opportunity to grow

• As the central contact person for the office, you will experience a variety of exciting tasks:
• You will take on official correspondence tasks and, in close cooperation with the central accounting department, you will be responsible for managing, checking and approving incoming invoices.
• Our locations shine - not only because of you as "First Contact", but also because of the implementation of the corporate identity, sensibly distributed and stylishly furnished offices, a wellstocked material warehouse, etc. - you ensure an all-round high-quality external presentation.
• You handle all administrative activities independently, from partnerships, licensing, insurances & data protection to our vehicle fleet and the administration of our suppliers, cleaning companies and property managers.
• Even good things can be improved - you optimise our operational systems, processes, policies as well as work and building security in close cooperation with the Head of Security
• You analyse and negotiate our contracts and take over budget responsibility for all German locations.
• As an organisational talent, you take care of the central appointment management, the expense notes for our managers, translate documents and are responsible for outgoing mail.
• Events, fun and meetings - you take care of the process together with our event manager:
• You organise and coordinate events such as trade fairs, conferences, training courses, team meetings, company and customer events, including cost and budget analysis.
• As support for our event manager, you create presentations and company overviews.
• You not only take care of the physical well-being as required, but also represent the company personally at events

You will work closely with the HR department :

• You develop and manage detailed onboarding plans for our new employees in cooperation with the respective line manager and explain the daily work routine with us.
• As an accompanying support you provide our new bees with all necessary materials (hardware, business cards etc.)
• You act as a mouthpiece between the team members of the German locations and the higher-level HR department.
• You are responsible for absence management (holiday/sickness/home office etc.) and internal knowledge management.
• You coordinate the HR processes for departing employees

Your profile — what do you need to fit in with us?

• You have already gained experience as an office manager or in a comparable position.
• It is not difficult for you to keep a cool head, a smile on your lips and an overview in busy situations
• You can articulate yourself confidently and fluently in German and English
• You are familiar with the current Microsoft Office applications and can also familiarise yourself with new programmes.

Some good reasons to join our team:

• Work in a versatile job with a high degree of personal responsibility and globally challenging tasks
• Participate in a professional, international team with flat hierarchies and short decision-making processes
• Experience a cooperative and respectful corporate culture with fun at work and room for your own ideas
• Use the opportunity to learn, develop and grow with the support of our entire international team
• Benefit from competitive compensation structures and a wide range of social benefits