- Junior
- Office in London
What we do. Electric Car Leasing
Why we do it. Greener. Fairer. Future.
We are seeking a detail-oriented and proactive Fleet Administration Specialist to join our team.
The successful candidate will be responsible for handling a variety of administrative tasks related to vehicle management, including managing vehicle registration documentation and taxation, updating and maintaining the DVLA portal, handling PCN (Penalty Charge Notice) administration and managing recall notices.
This role requires excellent organisational skills, a strong attention to detail, and the ability to work efficiently both independently and as part of a team.
***This role is based from our Oxford Circus office 5 days a week***
What you'll do...
- Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals
- Perform general administrative duties as required to support the smooth operation of the office
- Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs
- Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly
- Ensure all vehicle registration documents are accurately maintained and updated
- Manage the process of ordering vehicle records as required
- Monitor and manage recall notices, ensuring that they are communicated to the relevant parties and acted upon in a timely manner
- Coordinate any necessary actions required to address recall notices
- Provide administrative support to other teams with vehicle-related tasks, including document preparation, data entry, and information retrieval
- Assist in the coordination of other logistical tasks as required
What you'll need...
💚 Why else you'll love it here
About us
The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK.
We’re building a whole new way for drivers to join the electric charge and not only learn about and shop for their EV online, but experience a 'lease for life' through an industry changing customer experience. This is the chance to join one of the UK’s most exciting start-ups – making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one cracking deal.
Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.
We're an Octopus Energy company—an innovative new energy supplier. We are part of the Octopus Energy Group, which seeks to improve the lives of millions of people by transforming the industries we operate in. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs.
If this sounds like you then we'd love to hear from you.
Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!
Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.
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