Hybrid Executive Coordinator at Saint Leo University

Job Description Summary

The Executive Coordinator for the College of Computing, Artificial Intelligence, Robotics, and Data Science coordinates ongoing work and new initiatives in the College and supports internal and external relationship building. This position supports and serves the students, the dean, and faculty within a team environment. This person will perform a variety of complex management duties involving independent action and confidentiality; assist the dean in coordinating the budget; provide office management and support skills; and coordinate projects. The Executive Coordinator will interact with members of the Saint Leo community and organizations to foster long-term relationships.

Job Description

Duties and Tasks:

• Support the University’s mission and core values as a contributing member of the University community. 
• Coordinate key projects, events and relationships with partners and alumni
• Assist dean and faculty with ongoing work and strategic projects critical to College objectives
• Coordinate project implementation with internal and external partners
• Lead planning and organize events and communications with internal and external groups
• Notify dean and faculty of potential problems with support needs while offering solutions
• Act as liaison between the dean and faculty
• Act as a contact person for College inquiries.
• Maintain currency and correspondence with community partners.
• Facilitate completion of accreditation and other reports.
• Facilitate completion of College reporting needed to facilitate student success.
• Act as a resource to students to address questions related to programs and program requirements.
• Assist in maintenance of student records.
• Facilitate text review requests and text, material, and supply orders for programs.
• Assist with class scheduling, assignments, operations including supply ordering and annual inventory of equipment and supplies.
• Serve as a resource for faculty and adjuncts.
• Monitor student records for currency and correspond with students, faculty, and agencies regarding student compliance with certifications, trainings, etc.
• Facilitate data entry and analysis related to course and program evaluation.
• Assist with course scheduling and communication with internal and external partners.   
• Perform other duties as assigned by the Dean, and Associate Dean.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

            Knowledge:

• Associate degree; Bachelor’s degree preferred
• Two years administrative experience, preferably in higher education administration.

Skills:

• Excellent customer service skills
• Ability to work well with internal and external customers
• Professional demeanor, self-starter with the ability to handle multiple tasks in a timely manner
• Commitment to maintain strict confidentiality

Abilities:

• Excellent written, oral and analytical skills
• Attention to detail
• Logistical and organizational skills necessary to complete multiple tasks and plan and organize work activities
• Proficiency with Microsoft Office (Word, Excel, Power Point), Outlook and Internet; Colleague a plus

ENVIRONMENT: 

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various types of media and equipment, and visually or otherwise identify, observe and assess.   The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position.  Employees may be directed to perform job-related tasks other than those specifically presented in this description.  Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success.

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents*
• Tuition Exchange Opportunity - Dependent of Employees*
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo

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