Homeoffice Global Bid Coordinator at Chevin Fleet Solutions
Chevin Fleet Solutions · United Kingdom · Remote
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Chevin Fleet Solutions are looking for a Global Bid Coordinator with 2+ years of experience to join our team. We are looking for a proactive individual, with a positive mindset to oversee the end-to-end bid process for all Chevin locations.Job Description
Who we are and what we do
For more than 30 years, Chevin have been developing and delivering innovative software solutions for the global fleet management industry. Our products and services are used by internationally recognized companies such as Cox Automotive, Canadian National Railway, Deloitte and Accenture, through to not-for-profit organizations, global freight businesses, regional and local government. We have built a powerful platform that allows businesses to efficiently manage the complete lifecycle of a fleet, streamlining processes, improving performance and ensuring compliance. Using the latest technology, we deliver a modularized suite to manage everything from vehicles and assets, all the way to people, drivers, and technicians.
What’s the culture like
Our focus has always been to entice and empower the best talent globally and support them to do great things. Creativity solving problems, passion for driving customer experience and value, and a pride in our work drives constant innovation. Our trusted teams embrace a positive mindset and demonstrate the high levels of accountability which are key to helping us scale and realize our goal of delivering exceptional employee and customer experience.
We have clear business objectives that filter down to individual goals, so that everyone in the business is clear on what they need to do to contribute effectively. We believe this makes Chevin an empowering place to do your best work.
What we need
The role of the Global Bid Coordinator is to oversee the end-to-end bid process for all Chevin locations. This includes preparing bid responses (including soft market engagement exercises, RFIs, RFPs, and RFQs), technical requirement documents, security questionnaires, due diligence documents, registration on tender portals, and proposals describing Chevin’s products and services in response to requests from prospective clients.
The Global Bid Coordinator manages and meets proposal deadlines, working with stakeholders to establish project priorities, actions, and submission due dates as part of the bid process.
What you will need to do
Be responsible for end-to-end bid process; from pre-bid/sales stage through to live bid coordination and submission.
Manage/coordinate efforts and resources to complete bids by liaising with other Chevin departments and stakeholders to support the completion of bid responses.
Devise a successful strategy for winning bids that represent a good fit for Chevin, including pinpointing the unique selling points (key differentiators) of the organization and solutions.
Work alongside the Sales Account Executive/s during the bid process to gain a deeper understanding of the buyer and fit with Chevin’s solution
Direct bids through the bid process, ensuring team adherence to bid formatting requirements and full responsibility for the resulting bid response and document ownership.
Responsible for writing, designing, formatting, and quality assurance of the proposal documentation.
Qualify opportunities on which bids to submit and feed into the decision making, over whether to bid for the work.
Respond to clients’ and other stakeholders’ queries before, during, and after the bid has been submitted.
Manage the access and login details to various tenders (for all Chevin offices) and internal submission portals.
Keep track of all in-flight tenders, via the Tender Planner, to ensure dates and timelines are met.
Assess and address the technical and commercial risks relating to the bid during the qualification stage.
Understand the potential clients’ specific requirements
Essential Skills and Experience
Excellent verbal and written communication skills; strong listening, questioning, and problem-solving skills, allied to an ability to interpret and understand customer requirements.
Highly organised and analytical with good time management and the ability to prioritise and manage multiple work streams.
Highly motivated self-starter with high levels of resilience and the ability to succeed in a fast-paced, changing environment, working both independently and as a part of a team.
Strong attention to detail
Good commercial acumen
Excellent teamworking, relationship-building, and influencing skills
Creative and innovative thinker capable of understanding technical requirements
An interest in the sector in which Chevin operates, coupled with a willingness to keep up to date with industry trends, regulations, and legislation
Experience in an enterprise-level software environment
Desirable Skills and Experience
2+ years of experience in or with fleet management, logistics, supply chain, or the automotive sector.
Strong working knowledge of Salesforce
Experience working as part of an international team
Worker Type
RegularNumber of Openings Available
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